Minutes of the Board of Directors meeting from April 8th and April 11th and minutes from the Personnel/Policy Committee meeting on April 9th were reviewed. One modification was made to the minutes regarding the radio equipment quote that was received on the April 8th minutes. The quote was submitted by Southwest Communications, not Radio Communication Specialists. Director Guinn moved the amended minutes for April 8th and the other meeting minutes be adopted. Director Rowland seconded the motion. The motion was adopted. Vote: 6 – 0.

Public Comment and Correspondence

Public Comment and Correspondence – There was no public comment or correspondence.

Treasurer Guinn presented the financial report for May.The check for April sales tax has not been received. The checkbook balance before payment of bills is $83,077.23 with $100,000.00 having been transferred to a money market account with a rate of 2.32% and an annual percentage yield of 2.35%. The bills submitted for approval total $48,246.20. There were no bills for Midwestern Telephone. After payment of all bills, the checkbook balance will be $34,831.03.Accounts receivable balance is $8,271.90. Receipt of all AR will bring the final checkbook balance to $43,102.93.Treasurer Guinn motioned for payment of all bills. Director Smith seconded the motion. The motion was adopted. Vote: 6 – 0.

Commmittee Reports

Finance and Budget

There was not a meeting and nothing to report.

Technical Services

There was not a meeting and nothing to report.

Building and Grounds

There was not a meeting and nothing to report

Personnel and Policy

There was not a meeting and nothing to report.

Public Relations

There was not a meeting and nothing to report.

Executive Director's Report

Executive Director Nordell spoke with members about how appreciative the employees of Jasco were for the items provided for National Telecommunicator’s Week.There was a discussion regarding the quote not having been received yet for the back-up uninterrupted power source that needs replacement.Executive Director Nordell had attended several meetings recently to discuss issues with our direct dispatch agencies. Fire Chief’s meeting was held on May 7th with their main concern being able to schedule a meeting with Jasper County Sheriff’s Office and Missouri State Highway Patrol to discuss protocol for combined response events. Golden City Fire Department is being officially dispatched by Jasper County Emergency Services for any events within Jasper County and that test pages had been completed and were successful. Notes from the Police Chief’s meeting on May 8th involved discussions about the Amber Alert system, radio communication problems, and plans to re-initiate the Citizen Notifications Program for reverse 911 capabilities in emergency situations. A METS Ambulance meeting was held on May 13th with their primary discussion regarding radio communication problems and professionalism on the radio.Executive Director Nordell presented a projected budget for 2009 that included an estimated $7,000.00 monthly payment for the equipment lease payback and reflected figures if Jasper County Sheriff’s Department discontinued use of Jasper County Emergency Services for dispatch services. Board members were updated with information received from the radio replacement legal publication ads that were placed previously. There was one bid received from Southwest Communications in the amount of $85,693.12. Executive Director Nordell stated that the ANI/ALI systems are still being compared. There is a site visit to Stillwater, OK, scheduled for Friday, May 16th to look at the CenturyTel product. Executive Director Nordell spoke with Board about building and grounds maintenance that was recently completed such as the replacement of the flag, new flowers planted, and landscaping stone that was added to the flowerbeds. He also mentioned there had been a legal publication ad placed for cleaning bids that will expire on May 16th. There were three companies that toured the building and will be providing quotes.A meeting with Executive Director Nordell and MULES TAC Michelle Walker was held with Missouri State Highway Patrol discussing security issues and policy updates confirming that Jasco is compliant with regulations.Executive Director Nordell stated he had met with an Intergraph representative to discuss options in avoiding a set price for the annual maintenance contract. The representative will be looking into the issue and creating a formula for set pricing calculations.Chairman Stephens had requested information on the number of 9-1-1 hang up calls that occur annually within Jasper County. Executive Director Nordell’s report indicated that 27,216 hang up calls were received last year with 3,899 that had re-contact made with the callers. Board members discussed alternative options on handling these types of calls and agency response issues.Executive Director Nordell spoke with the City of Joplin about the transition for them to take back their cell phone calls. The cell phone carriers are being notified and proper documentation completed to have the calls routed to Joplin’s call center on Thursday, May 15th. The City of Joplin will only be able to offer basic 911 services initially, but in approximately 2-3 months will have enhanced 911 capabilities to provide phase 2 locations for callers within the city.A list from Executive Director Nordell was presented to Board members for items he would like to be considered for future purchases.Board members discussed more options for the lease agreement and the possibility of having two different leases. One for the radio equipment and a separate one for the ANI/ALI upgrade.Director Guinn moved to purchase the hardware and software for the radios in the amount of $85,693.12 through financing with Southwest Missouri Bank on a five year lease option. Director Stanley seconded the motion. The motion was adopted. Vote: 6 – 0.There was a brief discussion over TCO Devin Morris being commended for his professionalism and technique in handling a 9-1-1 call of a fire at Victorian Courtyard’s apartment complex in Carthage and the recommendation of certificate being provided to the employee. It was also mentioned that a policy should be created for a gift certificate to accompany the commendation awards for employees for further motivation.

Unfinished Business

none

New Business

none

The next Board meeting was set for Tuesday, June 17th at 6:00 p.m.Board members also discussed the need to contact Churchwell and Mense for an audit to be conducted for 2007.Director Guinn motioned to adjourn the meeting. Director Smith seconded the motion. Vote: 6 – 0.The meeting was adjourned at 7:31 p.m.