Minutes of the Board of Director's meeting from August 12th were reviewed. Minutes were amended. Director Guinn moved the amended minutes be adopted. Director Lyscio seconded the motion. The motion was adopted. Vote: 6-0 Minutes from the Personnel and Policy meeting from August 26th were reviewed. Minutes were amended. Director Smith moved the amended minutes be adopted. Director Stanley seconded the motion. The motion was adopted. Vote: 5-0 with Director Lyscio abstaining.

Public Comment and Correspondence

Duquesne Police Chief Tom Kitch addressed the Board explaining that there were major incidents involving officer safety that led to the decision for Duquesne's contract with the City of Joplin and, that with mutual cooperation, progress is being made to improve radio issues with Jasper County Emergency Services. Arrangements are being made by Duquesne Police Department to bring an 800MHz mobile radio for TCO's to have the capability to monitor their radio traffic on Joplin's 800MHz radio frequencies. A radio tower is also being erected that will include a cross band repeater to allow officers to carry one radio that will transmit to Joplin on the 800MHz and also to Jasco over VHF. Concerns from Board members involved procedural issues where officers were not providing proper dispositions on events that were initially dispatched by Jasco and officer safety factors to clarify which agencies will handle certain incidents. Executive Director Nordell advised there will be ongoing meetings between the City of Joplin, Duquesne, and Jasper County Emergency Services to ensure all the issues will be worked out.

Treasurer Guinn presented the financial report for September. The check for August sales tax has not been received. The checkbook balance before payment of bills is $100,129.86. The bills submitted for approval total $80334.31. After payment of all bills, the checkbook balance will be $19795.55. The money market account balance is $117,400.24.Accounts receivable balance is $7,586.12. Receipt of all AR will bring the final checkbook balance to $27,381.67. Treasurer Guinn motioned for payment of all bills. Director Smith seconded the motion. The motion was adopted. Vote: 6- 0.

Commmittee Reports

Finance and Budget

There was not a meeting and there is nothing to report.

Technical Services

On Tuesday, September 9th, 2008, the Technical Services Committee met at the Jasper County 9-1-1 Center, 13870 Dispatch Lane, in public session at 6:00 p.m. Attending were: Board Chairman Stephens, Director Rowland, Director Lyscio, Director Guinn, and Director Stanley. Representing staff were Executive Director Nordell and Administrative Services Manager Sparks. Public attendees included Duquesne Police Chief Tom Kitch and Susan Redding with the Joplin Globe. The meeting was called to order by Board Chairman Stephens at 6:02 p.m. New Business Executive Director Nordell presented the committee with information that was obtained from recent conferences regarding technological advances. He mentioned the deadline to become narrowband compliant is 2013 and the possibility of some pagers being able to be reprogrammed to narrowband, but others will need replacement. The radio licenses will also need to be changed from wideband to narrowband. Next Generation 9-1-1 was also discussed with there being no need for camma trunks and all equipment will be I.P. based. Jasper County Emergency Services is I.P. compatible with the radio upgrade and when the ANI/ALI system is updated it will also be I.P. Executive Director Nordell advised there were several items that will need to be upgraded or replaced in the future such as the Racal Recorder and Computer Aided Dispatch (CAD) Program. Chairman Stephens asked if the trunk radio system would be something to consider in future plans. This would require a new site survey for additional towers, but a major advantage would be the improvement in radio clarity and the ability of agencies to be anywhere in the county and transmit off the closest tower. At this time, there has not been a deadline set to become digital. It was also discussed if adding repeaters or changing locations could improve radio issues and if the repeater for Law South that is in the process of being installed at the Jasper County Sheriff's Office location on County Road 180 works as planned, there may be the possibility of moving the Law Central repeater to a more western location. Executive Director Nordell told the committee that the Reverse 9-1-1 Demo from Safetycom had been received and that contact is being attempted with the Fidelity mayor for testing. If a decision is made to purchase the software, the approximate cost will be $41,000.00. The committee discussed the pager replacement that will be necessary for the narrowband compliancy for some of the agencies and ways to assist with funding, long term plans involving adjacent counties and other agencies joining Jasper County Emergency Services as a centralized dispatch, and the need for verification of emergency service response for the newly-created community of Wildwood Ranch on the west side of Joplin. Chairman Stephens requested that Executive Director Nordell complete a prioritization list for future items that he would like done. The committee spoke about the items they would like to see improved or changed. Director Guinn stated that he would like to see more radio towers for Jasper County and a schematic outline. Chairman Stephens discussed presenting an ordinance to the County Commissioner's office that would allot a certain amount of radio tower space to be specifically for public safety. Director Stanley would like to see property purchased by Jasper County Emergency Services that would allow additional towers to be set and the possibility of leasing space on the tower to recuperate some of the cost. Executive Director Nordell stated that he was able to find software that would allow Jasper County Emergency Services to conduct their own on-site survey's to find coverage area and discrepancies. The approximate cost of the software was $5,000.00. Other items mentioned were the future need of an Information Technology Manager, trading in of the Board-owned vehicles, and the addition of a scanner and 800MHz mobile radio to be added to the Mobile Command Vehicle. Director Rowland motioned to adjourn the meeting. Director Stanley seconded the motion. Vote: 5-0. The meeting was adjourned at 6:43 p.m.

Building and Grounds

There was not a meeting and there is nothing to report.

Personnel and Policy

There was not a meeting and there is nothing to report.

Public Relations

There was not a meeting and there is nothing to report.

Executive Director's Report

Executive Director Nordell advised Board members that he had been contacted by a member of the public inquiring about the duties of the 9-1-1 Board members to be able to make an educated vote for the November elections. Air Power Consultants replaced the former Uninterrupted Power Supply (UPS) on August 24th. The system has been tested and appears to work properly. Board members were updated on the 249 Interchange road sign issues. MoDOT has agreed to make the road signs at no cost, but Jasper County Emergency Services will be responsible for the installation of the 65 posts at $185.00 each making the total cost for the project $12,025.00. The road signs will be on 249 Hwy running from I-44 to 71 Hwy. A meeting has been scheduled with MoDOT on September 11th to determine how the interchanges will be marked. MoDOT also approved the installation of identifying road signs for Jasper County Emergency Services to assist the public with the location of the facility. One sign will be placed at on Cedar Road west of Grand Avenue and the other sign will be located on the west side of Grand Ave across from Dispatch Lane. The signs have already been ordered and received according to specifications designated by MoDOT and the purchase of 1 post is still needed. Executive Director Nordell stated that he is in the process of working with the Fidelity mayor on testing the Storm Siren and Reverse 9-1-1 Demo that was received from Safetycom. According to discussions at previous Commissioner's meetings, it was indicated they would like to upgrade the older sirens and have more sirens in place for the rural areas of the county. The Emergency Management Director for Jasper County will be the person responsible for having the sirens set off for the rural areas. At 7:59 p.m., Chief Tom Kitch left the meeting. The Telex radio equipment replacement has been completed, but there are still issues being noticed and corrected. Another attempt will be made to have Southwest Communications contact Carroll County to see why their traffic is transmitting across Fire Central. Executive Director Nordell reported that Jasper County Emergency Services is paying $51,000.00 for a third party company through AT&T to maintain the Master Street Address Guide (MSAG) Database. After receiving information from other agencies who maintain their own MSAG claiming that the process was not extremely difficult, it was looked into as a cost savings. Terry McDermott with AT&T stated that with the Missouri tariff for E911 services that he did not believe that Jasco would be allowed to maintain the database in-house, but he is still in the process of verifying that information. Board members were advised that another invoice was received from the City of Joplin for the contract that had been terminated December 31st. The Board's attorney Norman Rouse had been contacted and read over the court decision that only indicated call routing would remain in effect and that there would no longer be payments made to Joplin. Executive Director Nordell did state that after a few previous meetings with Joplin that they agreed to reconnect the T-1 to allow extension to extension transfer between agencies, reducing the time for contact. It was mentioned that it is the time for insurance renewals and that information will be submitted to various agencies for price quoting. Executive Director Nordell told Board members that the parts to fix Fire East are scheduled to be received on September 11th and that the battery back-up for Law Southeast is on back order.Jasper County Emergency Services participated in the county auction that was held September 9th at Carthage High School and Executive Director Nordell would like to see the funds accrued from the auction be put aside for employee appreciation. Executive Director Nordell addressed the Board in obtaining a credit card in his name as well as Chairman Stephens to eliminate payment issues during travel for training and other items. Director Rowland moved to approve a credit card in the Executive Director's name. Director Guinn seconded the motion. The motion was adopted. Vote: 6 - 0. Closing date for bids for the HVAC cooling tower was August 29th. Monett Heat and Air was the only company to provide a bid. The quoted price was $26,363.00. At 8:14 p.m., Susan Redding left the meeting. Director Stanley motioned to move forward with the cooling tower. Director Lyscio seconded the motion. The motion was adopted. Vote: 6 - 0. A quote had been received from Southwest Communications for further work to be done on the radio tower at Jasco's location to install 2 extra antennas and 3 feed-lines to support the digital 800MHz system. Weight requirements have been checked and the tower will be mapped when the work is completed. The total quoted price was $7,018.79.

Unfinished Business

The closing date for ANI/ALI proposals was September 5th.Executive Director Nordell advised that there was a four person panel that scored proposals on September 8th for the ANI/ALI systems. Microdata came in first in both scoring and price with the AT&T Patriot system coming in second. Base prices were as follows; $268,302.00 for Microdata and $304,043.00 for AT&T Patriot. Both systems included a mapping product in the quoted price. It was mentioned some items could be removed from the quotes to potentially reduce the pricing and that the Microdata quote is only valid for 60 days. Director Rowland motioned to send Executive Director Nordell and another representative from Jasco to another Microdata customer's site to further investigate the product. Director Guinn seconded the motion. The motion was adopted. Vote: 6 - 0. There was a brief discussion over hiring former Director William Cade as a temporary employee to assist Jasper County Emergency Services with a disaster recovery project designed specifically for Jasper County. Executive Director Nordell mentioned that a generator for Fire East needs to be purchased before the winter months arrive.

New Business

None.

Director Smith motioned the meeting be adjourned. Director Stanley seconded the motion. Vote: 6 - 0.The meeting was adjourned at 8:48 p.m.