Minutes of the Technical Services Committee meeting and the Board of Director's meeting from September 9th were reviewed. Minutes were amended. Director Smith moved the amended minutes for both meetings be adopted. Director Guinn seconded the motion. The motion was adopted. Vote: 7 - 0.

Public Comment and Correspondence

Wayne Wilmas with The Insurancenter presented Board members with other options for employee health insurance. He commended the Board on the strong insurance plan that is currently in place, but wanted to offer other plans to be considered. His company focuses on a three tier program; marketing, service, and another level of service providing material and reports to keep claims down and check cost effectiveness throughout the annual term on the policy rather than just at renewal. Suggestions included offering a health savings plan, dual option arrangements, and employee meetings discussing their health insurance. He stated that he would like the opportunity to have a future meeting with the committee overlooking health insurance to go over other options.

At 7:41 p.m., Wayne Wilmas left the meeting.

The check for September sales tax has not been received. The checkbook balance before payment of bills is $103,852.14. The bills submitted for approval total $88,852.14. After payment of all bills, the checkbook balance will be $15,000.00. The money market account balance is $137,104.35. Accounts receivable balance is $7,684.92. Receipt of all AR will bring the final checkbook balance to $22,684.92. Treasurer Guinn motioned for payment of all bills. Director Pearson seconded the motion. The motion was adopted. Vote: 7 - 0.

Commmittee Reports

Finance and Budget

October 28th, 2008 Budget and Finance Committee Meeting Minutes On Tuesday, October 28th, 2008 the Budget and Finance Committee met at the Jasper County 9-1-1 Center, 13870 Dispatch Lane, in public session at 6:00 p.m. Attending were: - Director Rowland, Director Smith, Director Lyscio, and Director Stanley. Representing staff were Interim Executive Director Nordell. There were no public attendees at the initiation of the meeting. The meeting was called to order by Director Rowland at 6:06 p.m. Unfinished business: None New Business: Executive Director Nordell presented the draft of the 2009 budget, a detailed discussion followed. Executive Director Nordell noted several line items that had exceeded last years budget figures. Examples were building and maintenance due to the purchase of a lawn mower and election cost that were not accounted for in the 2008 budget. Other examples of income that were not budgeted for were refunds from health insurance for personnel changes that ASM Sparks noticed that had not been corrected for by JASCO's insurance representative. A small amount of income also came from selling a board owned vehicle and items sold at public auction. The board agreed to forward the check for election fees to the normal board session for action on November 11th. Director Smith noted that he would like to see a separate line item to track insurance expense and separate that expense from any bank loan line item. Director Smith also asked that a separate line item be added to track the new signs being put up on Hwy 249. Physical insurance was discussed briefly, specifically noting the $60,000 that the board carries to cover equipment at the Joplin PD PSAP. Since this equipment has been replaced by their new ANI/ALI and phone system, the motion was made to bring this to the board to discuss dropping this portion of the coverage. Motion was made by Director Rowland and seconded by Director Stanley. Vote: 4 - 0. Health insurance was also discussed in brief due to the every increase in cost. The board liked what Wayne Wilmus of the Insurance Center had to say and made a motion to bring before the board a recommendation to switch to the Insurance Center as our new health insurance representative. Motion was made by Director Smith and seconded by Director Lyscio. Vote: 4 - 0. Motion was made by Director Stanley to bring before the board the 2009 budget draft, with suggested changes, for approval. Director Smith seconded. Vote: 4 - 0. Director Stanley motioned to adjourn the meeting. Director Smith seconded the motion. Vote: 4 - 0. The meeting was adjourned at 6:59 p.m.

Technical Services

October 6th, 2008 Technical Services Committee Meeting Minutes On Monday, October 6th, 2008, the Technical Services Committee met at the Jasper County 9-1-1 Center, 13870 Dispatch Lane, in public session at 6:00p.m. Attending were: - Board Chairman Stephens, Director Lyscio, Director Smith, Director Rowland, Director Stanley, and Director Guinn. Representing staff were Executive Director Nordell and Administrative Services Manager Sparks. There were no public attendees at the initiation of the meeting. The meeting was called to order by Board Chairman Stephens at 6:01p.m. Unfinished Business Executive Director Nordell discussed the Micro Data ANI/ALI product with the committee members. The product had been viewed on-site at a 9-1-1 Center in Soldotna, Alaska by both >Executive Director Nordell and Director Pearson. The system has been in place in Soldotna for seven to eight months and while there have been some issues; overall, employees were pleased with the software. He mentioned that Micro Data offers a mapping product and an IP phone switch to replace the Administrative phones that would still require a decision to be made on if it would be practical and cost effective. Micro Data had also reported they were considering placing a second home office in St. Louis, centrally locating their office in the United States rather than just on the East coast. Executive Director Nordell supported Micro Data in their option to allow companies to purchase their own hardware. By not requiring proprietary hardware, it would reduce maintenance costs by letting the company maintain their own equipment. It was also mentioned that due to end-of-year activities that installation would not begin until at least January. At 6:34 p.m., Director Pearson joined the meeting. Director Pearson addressed the Board with his opinion of the system stating that it would be the Board's decision on whether they chose to purchase the mapping system and second phone switch for the Administrative phones. He stated that the system appears to be a product that would support the needs of the center. There was also a suggestion that Jasper County Emergency Services maintain their own Master Street Address Guide (MSAG) to reduce further expenses and to be able to promptly update information. The Missouri Public Service Commission currently authorizes that the telephone service provider is who maintains the MSAG, not the agency itself. This would require checking with other counties within Missouri to see if internal MSAG maintenance has been of interest to them and to then address the Missouri Public Service Commission with a combined effort. At 6:45 p.m., Wayne Wilmas with The Insurancenter joined the meeting. Director Pearson elaborated on the mapping product stating that if a CAD upgrade is in the near future there was no need to purchase the additional software from Micro Data. He advised Board members that the cost of the Intergraph map upgrade should be considered before spending further funds on a second map. He also stated that the Nortel phone switch that currently handles the administrative phones is fully functional and could be connected into the new ANI/ALI system for transfer operability eliminating the need to completely replace the switch. Director Pearson moved to recommend that the replacement of the base system 911 telephony and instruments be awarded to Micro Data as the successful bidder. Director Rowland seconded the motion. Vote: 7 - 0. Director Rowland motioned to adjourn the meeting. Director Stanley seconded the motion. Vote: 7 - 0. The meeting was adjourned at 7:01 p.m.

Building and Grounds

There was not a meeting and nothing to report.

Personnel and Policy

There was not a meeting and nothing to report.

Public Relations

There is nothing to report.

Executive Director's Report

Executive Director Nordell received a complaint from Lt. Nathan McDonald with Jasper County Sheriff's Office regarding the handling of a possible aircraft down report. After chronologies and radio traffic were reviewed it was determined that the situation was handled properly. Correspondence was related back to the Jasper County Sheriff's Office and the incident was resolved.>After further discussions with Missouri Department of Transportation, it was determined that they will handle maintenance on the emergency markers placed on 249 Highway after the initial installation. Two agencies were recommended as approved vendors for the post installation; James Drew Corporation and Collins and Hermann, Inc. A quote was received from James Drew Corporation in the amount of $14,150.00 and Collins and Hermann, Inc. quoted $21,520.00. Director Pearson moved to authorize Executive Director Nordell to purchase installation services from James Drew Corporation. Director Rowland seconded the motion. Vote: 6 - 0. The County 9-1-1 road signs to assist citizens in locating our agency have been installed at the intersection of Grand Avenue and Cedar Road as well as Grand Avenue and Dispatch Lane. The approximate cost for the project was $130.00. A demo of the storm siren and reverse 9-1-1 was completed. Safetycom using Central Alert software demonstrated how the system would work and it proved successful. The Jasper County Commissioner's Office is willing to split the cost of the system and a request for proposal for the reverse 9-1-1 system has been provided to eight vendors. An approximate cost of $41,000.00 is expected. Jasper County Commissioner's Office will be fully responsible for the cost of the siren module. Executive Director Nordell stated that the repairs for Fire East have been completed. Quick Talk software was also installed at the tower to notify Jasper County Emergency Services if the tower is without power. Wattage was increased from 125 to 200 and radio sensitivity was improved. Agencies had been notified of the completion of the project with no complaints received at this time. The equipment for Law Southeast has been received to replace the battery back-up and should be completed this week. Southwest Communications had been waiting on cables to move Law South to the tower at Jasper County Sheriff's Office on County Road 180. Those cables have been received and it is anticipated to be done by the end of the week. Board members were advised that $352.20 was made from participation in the Jasper County Auction. Equipment, including the crossband, has been received to begin the process of radio interoperability with Duquesne Police Department and the digital 800MHz system. Executive Director Nordell stated that an invoice from the Jasper County Clerk's office had been received in the amount of $40,394.64 for 2008 election costs. Board members discussed the dramatic increase in cost and the necessity of an itemized list. Chairman Stephens stated he will contact the Clerk's office to discuss the invoice and it was agreed to hold payment until further information was received. It was also mentioned that the Attorney General be contacted to investigate election costs for Jasper County. There was a brief discussion over the creation of a Policy Panel to work on updating policy and procedure. Trainer Coordinator Kima Montgomery will be leading the panel. Executive Director Nordell updated members on items from the last Technical Services Committee meeting. The initial radio study that was conducted for Jasper County determining the tower locations was not located. Wildwood Ranch subdivision is being provided Joplin addressing and is scheduled to be annexed by the city. A demo of a site survey software program has been provided to JB with Southwest Communications and the IT Department at Jasper County Sheriff's Office. The approximate cost for the program is $5,030.00. Research has concluded that there is no ordinance in place authorizing a certain amount of tower space to be allotted to public safety. A scanner for the Mobile Command Vehicle and gas generators for Fire East and the tower in Carterville were purchased. The Carterville tower landscaping has been completed. A letter approved by the Board's attorney was mailed to the City of Joplin addressing the discontinuation of invoicing. The cooling tower that had been approved for purchase is no longer being manufactured by Tecumseh. Monett Heat and Air is in the process of finding a replacement. A meeting is scheduled with Bill Cade on October 7th to discuss his employment as a part time employee doing disaster recovery for cell phones. At 8:21 p.m., Director Pearson left the meeting. Executive Director Nordell provided Board members with a list of future projects that will need to be done that was based on priority and a timeline. Director Rowland requested that Executive Director Nordell speak with TCO's about providing map book pages on dispatch and issues allowing personnel time to get to their apparatus before re-contacting them on the radio for acknowledgement. He also asked that we check with MoDOT on sign notification for the public when they are burning alongside I-44 to reduce the number of units responding to controlled burns.

Unfinished Business

Paul Arnesen with Micro Data addressed the Board stating that he believed the site visit was successful with the ANI/ALI set-up in Soldotna being very similar to what would be utilized at this facility and that the idea of not having proprietary hardware is appreciated by customers. Director Pearson moved to declare Micro Data the successful bidder for the ANI/ALI contract and to allow Executive Director Nordell to begin the project. Director Stanley seconded the motion. Vote: 7 - 0.

New Business

Chairman Stephens advised that he had received a call from John Young at Southwest Missouri Bank stating that the line of credit term is and he was inquiring if we wanted to leave it open. Director Smith moved to keep the line of credit open with Southwest Missouri Bank. Director Guinn seconded the motion. Vote: 7 - 0. At 7:20 p.m., Director Smith left the meeting.

Director Stanley motioned the meeting be adjourned. Director Guinn seconded the motion. Vote: 5 - 0. The meeting was adjourned at 8:50 p.m.