Minutes of the Board of Directors meeting on March 10th were reviewed. Director Newman moved to approve the minutes. Director Merriman seconded the motion. Vote: 6 - 0 with Director Rowland abstaining.

Public Comment and Correspondence

Executive Director Nordell advised Board members that he had received an email from Tri-Cities Fire Department announcing the grand opening of their new fire station on May 3rd and that the Mobile Command Vehicle had been requested for tours.

Treasurer Francis presented the financial report for April.The check for February sales tax has was received in the amount of $141,333.53. The check for March sales tax has not been received.The checkbook balance before payment of bills is $66,471.47. The bills submitted for approval total $47,422.93. After payment of all bills the checkbook balance will be $19,048.54. The money market account balance is $119,878.09.Accounts receivable balance is $7,687.36. Receipt of all AR will bring the final checkbook balance to $26,735.90.Director Merriman motioned for payment of all bills. Director Stanley seconded the motion. The motion was adopted. Vote: 7 - 0.

Commmittee Reports

Finance and Budget

There was no meeting and nothing to report

Technical Services

Director Merriman provided a brief summary of the technical services meeting to members of the Board focusing on consolidating the technology base and looking for grants to fund CAD and radio upgrades. Currently funding is available with no matching funds required that could allow JasCo to continue to expand technologically rather than postpone the CAD upgrade due to the HVAC replacement and, in doing so, make other agencies more prone to want to join an agency offering the updated technology. April 14th, 2009, the Technical Services Committee met at the Jasper County 9-1-1 Center, 13870 Dispatch Lane, in public session at 4:30 p.m.Attending were: -Board Chairman Stephens, Director Lyscio, Director Merriman, Director Newman, and Director Stanley. Representing staff were Executive Director Nordell and

 Administrative Services Manager Chenault. Also attending were GIS Manager Mike Runnebaum and Information Services Manager Shaun Belcher.The meeting was called to order by Board Chairman Stephens at 4:31p.m.New Business Executive Director Nordell advised the committee that the maintenance renewal notice has been received from Intergraph. Our current contract expires July 1st, 2009. There has been a price increase on maintenance and all software items from $65,760.00 to $69,516.00. Although the original notice stated that the payment was due in full, Intergraph did mention they can break it down to quarterly installments of $17,652.00.At 4:35p.m., Director Francis joined the meeting.Executive Director Nordell mentioned that a vendor had been located by Monett Heat and Air that may have a solution for the heating and air system. Monett Heat and Air believes that the ground loop system may be leaking water due to additional well water having to be put back into the system. There was also an internal leak inside the building where an elbow that had been corroded was replaced. The solution involves replacing air handlers and all other equipment with new hardware and adding two condensers with the approximate cost being $160,000.00. This system would also include temperature sensors that are software based eliminating the thermostat boxes that can be manually adjusted by employees allowing for regulated temperature control. Executive Director Nordell recommended to forego the Intergraph upgrade to find a solution for the HVAC. The price of digging an extra set of wells to accommodate the current system would be the same price as a full replacement; however, there are further issues with the system having not been installed properly for the ground source loop. The new system would also produce an energy savings. Executive Director Nordell even mentioned going "green" in the future and utilizing wind or solar energy. There would also be no downtime for installation due to the current system remaining in place for the duration. Once installation is complete, the old wells would only need to be capped off. Director Merriman suggested not using any of the budgetary funds for the technical upgrades, but possibly applying for some grant funds for assistance. Executive Director Nordell told the committee that the Informer interface for driver's license images to be sent to MDT's in officer's vehicles would cost $94,000.00. The approximate cost for the Intergraph CAD upgrade is $96,000.00. The Cody CAD Link to interface would be $24,000.00. Director Merriman added that all of the law agencies directly dispatched by JasCo will be utilizing the Cody reporting system and that for only $20,000.00 to $30,000.00 more than the cost of the Intergraph CAD upgrade; a fully integrated system by Cody could be installed that would allow departments to be able to integrate information directly from CAD events to their reports. Director Merriman also mentioned that Cody does offer some bi-directional software to convert information from CAD to a fire department software program known as Firehouse. There was a brief discussion over the life span and further capabilities of the Cody system. Director Francis liked the idea of JasCo setting up a system that all of the local agencies could utilize and also suggested looking into radio interoperability.Director Merriman stated that the legislative wording of a new bill being introduced will reduce 50% of the PSAP's in Missouri and will only allow one PSAP in each county. He suggested that by offering better support to the public safety community, there would be less of a chance of the JasCo being affected.Director Francis also suggested joining the Missouri State Highway Patrol radio system.At 5:23p.m, Director Newman briefly left the meeting. Committee members discussed the options of using non-trunk VHF P25 radios versus a trunked radio system. At 5:26p.m., Director Newman returned to the meeting, with Information Services Manager Belcher leaving at 5:25p.m. Further discussion resumed over the E.F. Johnson 800Mhz radio being a much more affordable option. The City of Joplin currently has a box that allows other agencies to transmit over their E.F. Johnson system; however it is not always turned on. At 5:30p.m., Director Francis left the meeting. Director Merriman suggested looking into grants that can be applied for within the next two weeks for a new radio system and CAD upgrade or installation. At 5:33p.m., Director Francis returned to the meeting. Executive Director Nordell stated a positive aspect of VHF trunked radio system is that it would allow units to hit the closest tower without having to switch frequencies. A downside is replacement of the repeaters and possibly some portable radios for compatibility. The current Kenwood portable radios can be re-programmed, but others may need replaced. Director Merriman stated he will begin research to apply for a grant approximately totaling $950,000.00 to assist with a CAD and radio upgrade, while leaving options available for additional CAD seats to be placed at transfer agencies. Director Stanley moved the meeting be adjourned. Director Merriman seconded the motion. Vote: 6 - 0. The meeting was adjourned at 5:45p.m.

Building and Grounds

There was no meeting and nothing to report

Personnel and Policy

Public Relations

Clark Cayton with the Ozark Crisis Response Team was present to answer any questions of the Board about notification of events possibly requiring his response. At a previous Board meeting, it had been decided to leave the notification up to the Fire Chiefs and other commanders on scene; however, it had been recently communicated by some of the Fire Chiefs that there was a discrepancy regarding that he was going to be dispatched mandatorily for deaths and residential structure fires. Mr. Cayton stated that he has 3 filters he processes the information through before he determines if he is going to respond on any event such as the availability of his team, if the situation warrants an intervention for services provided by the team, and if the agency on scene has a cooperation agreement with Ozark Crisis Response Team. He stated his intention is not to overlap resources, but to fill in the void if there is a necessity for these types of services. With Ozark Crisis Response Team being a fairly new organization, they are not at the forefront of all the agencies thoughts. He is in the process of creating outlines with each separate entity to encourage cooperation. Executive Director Nordell stated that notifications sent via the InfoRad text message paging system to Clark Cayton will be done for deaths or fatality accidents that will include the location of the incident and agency on scene.

Executive Director's Report

On March 16th, Executive Director Nordell met with Reverse 911 and signed a purchase agreement to put the project into place. The server is due to be installed June 4th and 5th. Newton County Central Dispatch recently viewed some equipment that had been replaced such as the phone system, Zetron radio equipment, and the UPS (Uninterrupted Power Supply). An original offer for all of the equipment was declined by JasCo and Newton County Central Dispatch is in the process of checking with the County Commissioners on availability of funds. Executive Director Nordell attended an Emergency Management Weather Preparedness Demo on April 9th that resulted in a low turn-out. The Emergency Management Office will be promoting the event more in the future and also opening up attendance to the general public.The City of Joplin will be postponing the CAD exchange until next year. JasCo currently has a workstation in place that allows the City of Joplin to VNC into JasCo's CAD system and view current events. Recorder site visits are still being arranged to locate the top vendor. Board members were advised that the Fire West Repeater has lost its second amplifier. The replacement cost for the amplifier is $11,000.00 with a repair estimate for the old amplifier having not yet been received. The amplifier has been replaced twice in the past. Currently, the wattage has been turned up on the primary amplifier for the repeater to still be in use. Executive Director Nordell stated that Bill Cade has asked for a time limit on the site survivability study. The preliminary matrix site survey is currently in house and is just waiting for an emergency disaster plan to be added to the study.

Unfinished Business

Eli Daoud with Monett Heat and Air along with representatives from Charles D. Jones Company addressed the Board about the HVAC system. A suggestion was made to us a CITY MULTI VRFZ (Variable refrigerant flow zoning) system manufactured by Mitsubishi that will put condensed units above ground. The cost of this project would be $150,318.00 to replace the entire system. The price does not include the high industrial wiring that will need to be done by Joplin Industrial electric from the building to the compressors. The timeframe for installation is 4-6 weeks with no downtime as long as the current geothermal system does not fail. The cost does include the equipment, labor and installation fees. It will include 3 outdoor units that will be fully redundant, a heat transfer rant system, and will operate from a personal computer that has a monitoring system within itself to warn of any problems. The system has a 5 year warranty on the compressor with 1 year warranty on all other equipment. Northeastern Oklahoma A&M College is currently utilizing this system. It was mentioned that there is another system available that could support our needs but it has significant engineering differences. Monett Heat and Air is requiring a $100,000.00 down payment with the balance upon completion. A decision was made by the Board to obtain additional quotes to replace the HVAC system and then schedule an emergency meeting to further discuss the project.

 MINUTES Board of Directors Jasper County Emergency Services April27th,2009 Chairman Stephens called the special meeting to order at 6:04p.m., at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to the Chairman were members Bill Lyscio, Bill Rowland, and Larry Newman. Also present were Executive Director Rich Nordell and Administrative Services Manager Tiffany Chenault. Executive Director Nordell mentioned to the Board members that the 2009 Annual APCO Conference will be held in Las Vegas on August 16th-20th.Unfinished Business On April 15th, four companies were contacted in reference to providing quotes for the HVAC replacement. Simpson Sheet Metal and Satterlee Heating and Air returned the calls and made the necessary arrangements to look at the current system and blueprints. Satterlee Heating and Air submitted a quote that was kept under $60,000.00 that still involved a heat pump solution. Simpson Sheet Metal also submitted a quote for a system with 21 tons when it was specified that the building needs 41.5 tons.Board members were presented with those quotes as well as the quote from Monett Heat and Air. Joplin Industrial Electric also issued a quote for the electrical wiring that will be necessary for the replacement.Director Newman moved to accept the bid from Monett Heat and Air and Joplin Industrial Electric. Director Rowland seconded the motion. Vote: 4 - 0.Executive Director Nordell mentioned that he took the current budget and added an extra $150,000.00 to compensate for an additional loan to fund the HVAC project which still left $107,923.00 surplus for the 2009 budget along with still having available funds for already planned projects.Board members directed that an award letter be provided to Monett Heat and Air and that Southwest Missouri Bank and Charles D Jones Company be contacted for financing options Executive Director Nordell also stated that he had received the quote back from Southwest Communications for the Fire West amplifier in the amount of $339.00 versus the replacement cost of $5300.00. The Fire West repeater is currently operating but not at full wattage. The amplifier could be repaired and installed within 7-10 days. Director Rowland motioned to adjourn the meeting. Director Newman seconded the motion. Vote: 4 - 0. The meeting was adjourned at 6:20 p.m.

New Business

The next Board meeting was set for May 12th at 6:00p.m.

Director Rowland motioned to adjourn the meeting. Director Newman seconded the motion. Vote: 7 - 0.The meeting was adjourned at 7:45p.m.