Minutes of the Board of Director's meeting on August 11th were reviewed. Director Newman moved to approve the minutes as presented. Director Stanley seconded the motion. The motion was adopted. Vote: 4 - 0 with Chairman Stephens and Director Rowland abstaining.

Public Comment and Correspondence

JASCO TCO George Wever addressed the Board regarding employee-related information he wanted to make the Board aware of. Chairman Stephens stated that he wanted to ensure that the employee grievance process had been exhausted and then address the issue at a later Personnel and Policy Committee meeting. TCO Wever claimed that the Executive Director was involved in one of the complaints and that due to timelines and statute of limitations the items needed to be addressed. He also stated that per EEOC and FCC that some of the complaint items could be considered a criminal act and that he had copies of documents that could be provided to all Board members. At 6:51p.m., Director Rowland motioned and was seconded by Director Newman to move out of closed session.

Vote:

Lyscio - In Favor

Francis - In Favor

Rowland - In Favor

Stanley - In Favor

Newman - In Favor

Stephens - In Favor

There were no votes taken during closed session.

Treasurer Francis presented the financial report for September.The check for July sales tax was received in the amount of $95,933.29. The check for August sales tax has not been received. The checkbook balance before payment of bills is $54,153.35. The bills submitted for approval total $40,153.35. After payment of all bills,the checkbook balance will be $14,000.00. The money market account balance is $33,612.49. Accounts receivable balance is $7,543.24. Receipt of all AR will bring the final checkbook balance to $21,543.24. Director Stanley motioned for payment of all bills. Director Rowland seconded the motion. The motion was adopted. Vote: 6 - 0.

Commmittee Reports

Finance and Budget

- There was not a meeting and nothing to report.

Technical Services

- There was not a meeting and nothing to report.

Building and Grounds

- There was not a meeting and nothing to report.

Personnel and Policy

- There was not a meeting and nothing to report.

Public Relations

- There was not a meeting and nothing to report.

Executive Director's Report

Executive Director Nordell stated that he had received an agreement from Vernon County that was provided to him by Commissioner Jim Honey at a Jasper County Commissioner's meeting indicating that Vernon County wanted to share 9-1-1 trunks with JASCO and divide cost. Since he had not been contacted prior to receiving the document, Executive Director Nordell contacted Jeff Bievenue with AT&T about the situation. It was determined that Vernon County already has trunks that currently route their ten digit number to their facility that can be easily converted for 9-1-1. Monett Heat and Air completed the heating and air installation on August 26thand it is currently supplying the building. The Mitsubishi engineer has not been able to inspect the system due to problems at other install sites, so JASCO does not have access to the software to monitor and control the system. It was also noticed that the water softener in the maintenance room was only supplying the old heating and air system and had been capped off; no longer being used. After Braswell Factory Water Store stated that the water softener was large enough, it was re-plumbed to supply the entire building. There was a near Reverse 911 activation for the City of Joplin that involved a missing person. The individual was located before the system was activated. A letter was received from Sarcoxie City Council authorizing JASCO to activate their storm sirens according to the guidelines set by Jasper County Emergency Manager Keith Stammer. In the letter, there was not an exact date and time on when testing would be scheduled for each month. Executive Director Nordell stated that during a phone conversation, the city council had agreed upon the 2nd Tuesday of the month at 12:00p.m. Director Francis moved to accept the letter once amended with the correct testing date and time. Director Stanley seconded the motion. The motion was adopted. Vote: 6 - 0. On August 16th, severe weather occurred resulting in high winds that took down Fire Central. Southwest Communications moved a cable from a multi radio to the Fire Central control station to be able to transmit. It was also noticed that antennas are leaning on the tower at JASCO. Tower climbers have been scheduled to work on both sites. Executive Director Nordell updated members on AT&T upgrading the old T-1 lines to the new I.P. Flex. The annual cost for the current contract is $19,128. The new contract will come in at $12,960 saving over $6,168 a year. This will enable the Center to have twice the phone lines because of how they are compressed and will also place a circuit at Carthage Fire Department if it would ever need to used as a back-up or fail-over. The lines also offer the capability of internet access that will allow JASCO to terminate their other internet provider resulting in additional savings. Direct Inward Dialing is another feature on the new plan that will allow incoming and outgoing caller ID on the non-emergency lines. There was a discussion regarding the Mobile Command Vehicle (MCV) and what would need to be repaired for the vehicle to be brought up to speed. Executive Director Nordell stated that inventory was recently done on radio equipment and it was noticed that the vehicle would not start. Previously, the vehicle had to be primed if it set for a long period of time, but since a fuel line was replaced it doesn't seem to hold the prime. The mast will also not stay raised and the vehicle is in need of a possible engine overhaul and paint job. Board members agreed to not put any more money into the MCV for repairs. Director Francis had previously suggested that JASCO give the vehicle to the Jasper County Sheriff's Office since they have shown interest in obtaining a command vehicle. Director Rowland and Executive Director Nordell had looked at a demo Mobile Command bus while at the APCO conference in Las Vegas that had been significantly discounted due to the model being discontinued even after additional options were added into the cost. The approximate cost was $150,000. Director Newman stated the MCV could be donated to Jasper County Sheriff's Office with the agreement that JASCO can use the vehicle when necessary. A decision was made to invite Sheriff Archie Dunn to a Technical Services Committee meeting before the next Board meeting is held to discuss the MCV. Other options for a back-up facility were discussed such as equipping Carthage Fire Department to operate as a back-up contingent upon approval from Chief Cooper and offering redundancy for both the City of Joplin and JASCO by furthering efforts of each agency to provide space that could be utilized as a back-up facility. A fire alarm system was installed in the server room and wired into the alarm panel along with a surveillance camera that was moved to the room to alert communications room employees of any fire hazards that may be occurring. A fire suppression system will be considered as a future option.Executive Director Nordell stated that the radio plan and emergency procedures documents are still be worked on. An issue of using Simulcast would force sites to be networked back to JASCO through wireless, phone lines or micro-wave including the extra cost for additional tower sites; increasing the overall expense. Tri-Cities Fire Department was agreeable with allowing a tower to be placed on their property if the location was suitable. A site survey has yet to be done that would provide a coverage map and plot sites. Executive Director Nordell has made contact with a company out of Springfield that may be able to provide the survey at low cost, but is waiting on the price confirmation. JASCO recently purchased a manual for that provides all the guidelines for the CALEA Public Safety Communications Accreditation Program. Training Coordinator Kima Montgomery has reviewed the manual and has a synopsis prepared on what policies would need to be improved to qualify for accreditation. At 7:43p.m., GIS Manager Runnebaum exited the meeting. Executive Director Nordell stated that even if the Board did not want to incur the expense of becoming accredited, the guidelines would still assist JASCO in improving current policies and procedures, training, quality assurance, and other items with nothing but personnel time required to make the improvements. Two recent issues with Duquesne Police Department have been resolved. A Duquesne business owner had made an inquiry about response time on a call for service. The business owner did not believe that the Duquesne officer arrived in an acceptable amount of time and inquired as to why there was a delay. Chief Tom Kitch met with the business owner and explained that since he had reported that the subjects had already left the business parking lot, the call was classified as past tense. Executive Director Nordell also spoke with the business owner and explained JASCO's procedures. The business owner was satisfied with the answers that he received. The other issue involved Duquesne officers not logging on with JASCO when they come on duty. Chief Kitch stated that he was unaware that this was happening and would fix the problem. A Duquesne City Council member had also met with Executive Director Nordell to discuss concerns about how the Jasper County Emergency Services Board operates. Executive Director Nordell will be attending the next City Council meeting to address any of those concerns. The next Board meeting has been set for October 13th at 6:00p.m. A Personnel and Policy Committee meeting has been set for October 13th at 5:00p.m.

Unfinished Business

Board members had taken a vote to revert the weapon prohibition policy, which prohibits any weapons being brought into the communications room, at the last Board meeting. Due to a 2/3rd vote of the total number of members being required, the motion did not pass. Board attorney Norman Rouse had been contacted to verify the number of members required to change policy as well as clarification on what was required for the Board to close sessions to the public. The policy that stated how many votes were necessary was located shortly before the meeting in the Board Policies 10/17/01 Edition. Another question had arose over contract re-negotiations and if a portion of the meeting could be closed to discuss legal options about the contract and then present the contract in open session after it was discussed. Mr. Rouse has yet to provide a response. After a brief discussion where Board members expressed their thoughts on the weapon prohibition policy, Director Francis moved to table the issue until the next meeting. Director Newman seconded the motion. Vote: 6 -0. Director Stanley mentioned that a new tax rate needs to be set at the next Board meeting and Executive Director Nordell stated that he would have a draft budget ready then as well. At 8:04p.m., KOAM representative exited the meeting. Board members discussed the possibility of purchasing a pre-fabricated storage building to store the lawnmower and other maintenance items in a protected building away from the generator shed. Executive Director Nordell will be getting pricing on the units to present at the next Board meeting.

New Business

Director Stanley moved the meeting be adjourned. Director Rowland seconded the motion. Vote: 6 -0. The meeting was adjourned at 8:10p.m.