Minutes of the Personnel and Policy Committee Meeting on February 9th were reviewed. Director Merriman moved to approve the minutes as presented. Director Francis seconded the motion. Vote: 4 -0 with Directors Stanley and Rowland abstaining. The motion was adopted.

Minutes of the Board of Director's Meeting on February 9th were reviewed. Director Newman moved to approve the minutes as amended. Director Francis seconded the motion. Vote: 4 -0 with Directors Stanley and Rowland abstaining. The motion was adopted.

Minutes of the Board of Director's Special Meeting on February 16th were reviewed. Director Newman moved to approve the minutes as presented. Director Merriman seconded the motion. Vote: 5 -0 with Director Stanley abstaining. The motion was adopted.

Public Comment and Correspondence

There was no public comment or correspondence to report.

Treasurer Francis presented the financial report for March.

The check for January sales tax was received in the amount of $113,047.56. The check for February sales tax has not been received.

The checkbook balance before payment of bills is $39,058.24. The bills submitted for approval total $34,508.24. After payment of all bills, the checkbook balance will be $5,000.00. The money market account balance is $26,061.04.

Accounts receivable balance is $17,086.59. Receipt of all AR will bring the final checkbook balance to $22,086.59.

Director Newman motioned for payment of all bills. Director Stanley seconded the motion. Vote: 6 - 0. The motion was adopted.

Commmittee Reports

Finance and Budget

There was not a meeting and nothing to report.

Technical Services

There was not a meeting and nothing to report.

Building and Grounds

There was not a meeting and nothing to report.

Personnel and Policy

A meeting scheduled for March 18, 2010 at 2:00 to review Executive Director applicant's resumes.On Thursday, March 18th, 2010, the Personnel and Policy Committee met at the Jasper County 9-1-1 Center, 13870 Dispatch Lane, Carthage, MO, in public session at 2:00pm. Attending were: -Board Chairman Stephens, Director Merriman, Director Newman, Director Stanley, and Director Francis. Representing staff were Interim Executive Directors Chenault and Runnebaum. Public attendees included John Hacker with the Carthage Press and Susan Redden with the Joplin Globe. The meeting was called to order at 2:04pm. New Business Committee members met to discuss narrowing down the 41 applicants to a select few to be contacted for interviews. Chairman Stephens was accepting a motion to go into closed session when it was determined that the Missouri statute 610.021 was not listed on the agenda indicating that a vote could be taken to go into closed session. Members agreed to that their discussion needed to be held in closed session due to personnel review. Director Francis moved the meeting be adjourned. Director Stanley seconded the motion. Vote: 5 - 0. The meeting was adjourned at 2:07pm.

Public Relations

There was not a meeting and nothing to report.

Executive Director's Report

Interim Executive Director Tiffany Chenault presented the 9-1-1 Call Volume Report and charts for review. Ideas for National Telemcommunicator Week April 11th - 17th were discussed. Director Francis suggested a BBQ for the TCO's. The dates of April 13th and 15th were chosen to cook out in order for all shifts to be able to participate. Director Rowland suggested providing a $25.00 gift card for each TCO as well.

Director Stanley moved to provide both a meal and a $25.00 gift card for each TCO. Director Newman seconded the motion. Vote 6-0. The motion was adopted.

Interim Executive Director Tiffany Chenault updated Board members on the status of the recorder. The new Super Micro server was received from DSS Corporation on Thursday. When the new server was received, the trunk circuit card was positioned crooked inside the server similar to how it was when the initial server was received. Joe Regal with DSS Corporation was contacted about the equipment and claimed that it must have happened in shipping and said that he was sure things would be fine. The technician was scheduled to be on-site this Tuesday and Wednesday to complete the installation. Board members agreed that DSS Corporation needs to ship another new server that has no apparent equipment misplacement or damage.

The Police Chief's meeting was held today at 1:00 p.m. Interim Director Chenault advised Board members of a customer satisfaction survey that had been emailed to all of the direct dispatch agencies to provide the Board and the new Executive Director with information about issues they would like to see improved.During the Police Chief's meeting, all members attending were in agreement that they would like to be notified of all fire and EMS calls within their jurisdictions.

It was brought to the board's attention that the stipend position of Deputy Mules TAC is not currently filled. With the recent implementation of a new schedule to accommodate less full-time employees, the MULES TAC was moved to a night shift and there is an increased need to fill this position for someone to be available during business hours to assist with inquiries from Police Chief's and court clerks. The stipend rate is currently $1000.00 per year. There is no additional training necessary to place a current TCO into the Deputy TAC position. The board agreed this position should be filled. A job posting will be created and distributed.

In response to questions pertaining to panic alarm calls and TCO's not being trained negotiators, Duquesne Police Chief Tom Kitch offered to sponsor the center through MCTC which would allow two dispatchers to attend a trained negotiator coursein September. The course, lodging, and meals are free of charge with the only expense being transportation, TCO training time, and cost to cover their shifts while attending training. The board felt at this time there is not a warranted need for Jasper County Emergency Services dispatchers to undergo such training.

Interim Executive Director Chenault reported that the shift change has been implemented going back to 36/48 hour shifts. It seems to be going well. Interim Executive Director Runnebaum stated that his only concern is the reduced coverage during early Saturday and Sunday mornings.

Quotes were received for re-upholstering eight of the communications room chairs. Quotes were received from Grand Interior at $224 per chair for a total of $1792.00 and from Ward Auto Trim of $160 per chair with a total of $1280.00. Both quotes were for a marine vinyl fabric. It was decided to go with the lower of the quotes and contact David Ward to move forward with the project.

The new agency website is finished but has not been launched. There is still work being done on the event mapping and reporting. The website will be presented to Board members before the site is launched.

With the donation of the Mobile Command Vehicle to Carthage Police Department, the need for storage space has decreased. The current space at Americold Logistics where the bus was stored is still being rented for document storage at a monthly rate of $85.80. Director Merriman suggested re-visiting the possibility of purchasing a storage building to keep on site for storage of documents. Chairman Stephens suggested keeping the current storage arrangements until it can be deemed financially feasible to build a storage building rather than move the contents more than once.

Director Rowland inquired about a complaint he received from Simpson Funeral Home. Interim Executive Director Runnebaum advised he is currently working to resolve the situation surrounding the complaint.

Unfinished Business

Chairman Stephens suggested forming a committee to review the forty-one resumes received in response to the Executive Director open position. The committee is open to all board members with the first meeting scheduled for March 18th at 2:00 p.m. Director Newman suggested the board members use the next week to review the resumes individually and present ten personal picks to compare at the meeting.

Director Rowland expressed his opinion that the decision regarding former Executive Director Rich Nordell's request for an appeal should have been brought before the board prior to Chairman Stephens sending a denial response to Mr. Nordell.

Director Stanley inquired if there has been any change in the decision of the Jasper County Sheriff's Department to remove dispatch from the 9-1-1 Center. Director Newman stated he feels it is in the best interest of the center and the County to pursue a compromise with the Sheriff's Department. Directors Merriman and Francis agreed.

The next regularly scheduled Board meeting was set for Tuesday, March 9th at 6:00pm.

New Business

Interim Executive Director Runnebaum reported that last Wednesday there was in interruption on Fire West. Upon inspection it was noticed that a wire was partially melted due to a short. Southwest Communications was called to check the equipment. It was concluded that the amplifier need to be replaced. Currently, the amplifier is being bypassed and the wattage has been reduced to 110 watts from 250 watts. Director Francis suggested we obtain competitive bids with 4-5 vendors to ensure the best price is being received.

MINUTES Board of Directors Special Meeting Jasper County Emergency Services March 24th, 2010

Chairman Stephens called the special meeting to order at 2:01p.m., at the Board office, 13870 Dispatch Lane, Carthage, MO, as per public notice. Present in addition to the Chairman were members Larry Newman, Carl Francis, and Jeff Merriman. Representing staff were Interim Executive Director's Tiffany Chenault and Mike Runnebaum and Administrative Assistant Marlissa Diggs. Also in attendance was Susan Redden with the Joplin Globe.

New Business At 2:03p.m., Director Newman motioned to go into the closed portion of the meeting for personnel related issues, pursuant to Mo. Statute Section 610.021(3)(13). Director Francis seconded the motion.

Vote: Stephens in favor Merriman in favor Newman in favor

Francis in favor

Susan Redden left the meeting at 2:03p.m. At 3:10 p.m., Director Newman motioned and was second by Director Merriman to move out of closed session.

Vote: Stephens in favor

Merriman in favor

Newman in favor

Francis in favor

Decision was made by members of the Board to invite three applicants for their initial interview on Tuesday, April 6th at 1:00p.m.; allotting 45 minutes per applicant. Site tours will be held prior or following the interviews. Chairman Stephens ask that contact be made with each applicant advising the date and time and also inquire if the applicant authorized their name to be released to the media as one of the top applicants. No votes were taken during closed session

Director Newman moved the meeting be adjourned. Director Merriman seconded the motion. Vote: 4- 0. The meeting was adjourned at 3:11p.m.

Director Newman moved the meeting be adjourned. Director Rowland seconded the motion. Vote: 6 - 0. The meeting was adjourned at 7:12 pm.