www.jasco.org - The official website of Jasper County Emergency Services
| MINUTES - September 13th, 2011 |
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MINUTES Board of Directors Meeting Jasper County Emergency Services September 13th, 2011 Vice Chairman Fries called the meeting to order at 5:10 p.m., at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Vice Chairman Fries were members Ron Brewer, Greg Dagnan, and Dan Stanley. Representing staff was Executive Director April Tarrant and Administrative Services Manager McGee Stoller. Public attendees included the applicant for the open Board of Directors seat, Tim Wilson. Review and Action of Minutes Minutes of the Board of Director’s Meeting on August 9th, 2011 open session were reviewed. There were no closed session minutes to review. Director Dagnan motioned to approve the open session minutes for August 9th, 2011. Director Fries seconded the motion. Vote: 4-0. The motion was adopted. Director Dagnan motioned to amend the agenda to add Increase Purchasing Limit for Executive Director. Director Brewer seconded the motion. Vote: 4-0.The motion was adopted. Public Comment and Correspondence There was no Public Comment or Correspondence 5:15 p.m. Chairman Neil entered Financial Report and Payment of Bills 5:17 p.m. Chairman Neil excused 5:18 p.m. Chairman Neil re-entered The sales tax check for July was received in the amount of $98,905.59. We have not received the sales tax check for August. Recent bills paid online 08/23/11 totaled $11,070.98. Total bills submitted for approval are $ 32,559.78. The checkbook balance before payment of bills is $30,074.00 and funds will be transferred from the money market to pay bills. The money market account balance before payment of bills is $283,763.26. Accounts receivable balance is $2,969.01. The checkbook balance after receipt of accounts receivable will be $ 33,043.01 Director Brewer motioned to Pay Bills. Director Stanley seconded the motion. Vote: 4-0. The motion was adopted. Director Brewer motioned to accept the Financial Report. Director Dagnan seconded the motion. Vote: 4-0. The motion was adopted. Committee Report No Reports Executive Directors Report Contracts / Agreements: Executive Director Tarrant reported the Reverse 9-1-1 CNP lines were dropped to 2 lines from 16 and we should see a monthly cost savings of approximately $601. Testing continues for the Sprint IDEN phones, but we are now testing with boosters. There was a problem with the phone usage at Carthage PD and testing was scheduled for yesterday with a vendor but has since been rescheduled for later next week. Budget: Parking Lot quotes are being received for preparation of the 2012 budget. 2010 Audit is being scheduled for November. Budget workshop was held last week and another will be scheduled and posted the end of September or first of October. Executive Director Tarrant reported she would like to plan an appreciation dinner for the team and will bring more information to the next meeting, but would like to schedule this in between the November / December holidays. Policy / Procedures: Employee handbooks have been released and signed for by all the staff. Executive Director Tarrant reported she is working on job descriptions now for the Employee Handbooks. Staffing: Executive Director Tarrant reported there are two reserve positions posted and we are scheduling testing and interviews next week. The Team Leader position has been posted and closed with testing and interviews beginning next week. Training: Executive Director Tarrant reported the standardized in house training program is complete with exception to tasks lists for trainers. Public Safety Telecommunication Best Practices for Missing and Abducted children training will be complete by Oct 1st with Fox Valley Technical Collect in cooperation with the Dept of Justice and US Justice Programs. This is Amber Alert training. Chemical Suicide training is still on-going. Nearly all staff has completed this training. Missouri APCO Training Symposium is scheduled for September 20th and 21th. Kima Montgomery, McGee Stoller, Amanda Kitch and Executive Director Tarrant will be attending with the only cost being meals and mileage. We have been informed that we will be the recipients, along with Joplin Communications for the APCO Presidential Award. Kima Montgomery and Executive Director Tarrant will be attending the Iowa NENA Conference on November 8th. The costs of this conference have been covered by the Iowa NENA Association, President Tom Ling and she is still verifying if mileage and meals are covered. We are still preparing to host a 40 hour telecommunications training course and continuing education course for Barton County. MULES 4 training is being scheduled now in house with Fire Dispatch training and geography training beginning in October. Director Brewer requested to be added to the 2012 budget JASCO attendance to all major conferences and the National NENA conference in California. Technical: Executive Director Tarrant reported a network, systems and software needs assessment and priority list was prepared, and the technical committee should still meet to move forward on some of these needs, due to risk as we work on the CAD project and other software concerns and a meeting will be scheduled sometime next week. The radio tunneling project has been moved back to Southwest Communications for the completion of the project and will be scheduled after the work on the towers is complete. Law North Repeater – Antenna has been ordered for replacement. Fire East Power Supply – The power supply belongs to JASCO, so there is no need for replacement now, but will budget for spare in 2012 budget. Fire West Amplifier has been ordered and will be replaced after further work done on tower. Fire West high reflectivity – work is being scheduled now. The tower climber is checking the water tower for the best location on the antenna. Power supply for the multi radio in the communications room is about to go out and a replacement has been ordered. The tower light went out and it has been re-wired, but a new beacon and bulb will need to be ordered due to damage from the storm. Southwest Insurance Agency has already been notified. Director Brewer motioned to submit damages to the tower light to Southwest Insurance Agency. Director Dagnan seconded the motion. Vote: 4-0. The motion was adopted. Back up internet solution will be budgeted for 2012 budget. We are still having recorder issues with DSS in the administrative offices. A switch will be ordered, but has been put on hold to handle other issues. NAS is actually a SAN. A drive failed in SAN and the ISM went to fix the drive, the second drive failed. The ISM worked with HP, but found that a step had been missed before bringing it back on line and therefore all private and shared storage data was lost. NeoTech Solutions Inc has been in and confirmed what the ISM stated. Our drives have been packaged for a data recovery company to take a look at. This data is not critical and most is in hard copy or has already been re-created elsewhere. The plan is to check for recoverability and find out what is recoverable to make sure no critical applications were running through the system which may need to be recovered. We are just checking on the option and will report further to the board. Public Relations / Education: Executive Director Tarrant reported we are providing training and observation to METS employees and EMT students from Crowder College and have processed their students for observation. She further reported some students have been denied observing due to criminal histories and warrants. She also reported we are scheduled for the Maple Leaf Parade and will be setting up a small float with Red E Fox. Disaster (May 22nd, 2011 Tornado) Executive Director Tarrant reported Joplin is still using the loaned VHF Kenwood radio for their ACU1000. FEMA had to re-assign a representative and close out was completed on 08/31/2011, but will go to quality control for the review process. Items Pending or that Needs Completion:
Other Meetings:
Unfinished Business Open Western District Board Position Applicant Tim Wilson was introduced to the Board by Chairman Neil and was given the opportunity to speak regarding his qualifications and interest in the position. Mr. Wilson stated he is an Assistant Professor in the Criminal Justice Department at Missouri Southern State University. He stated he has additional Law Enforcement experience where he is currently employed by Joplin Police Department and was formally employed by the Jasper County Sheriff’s Office. He previously used JASCO’s services and having worked with Fire and EMS this made him interested in the Board position and in learning more. IS Consulting Executive Director Tarrant reported this will continue to be on the agenda until the CAD project is completed. She advised she would like to contract a consulting company for the remainder of the year and look to hire a Full time ISM position after the first of the year with the consulting company assisting with the hiring process. The ISM position previously was a salaried position but when filled this position may be an hourly position. She would like to move forward with a network assessment as soon as possible. CAD Executive Tarrant reported we are in the final stages of the CAD project. She advised we should have the contract by the October meeting to sign with SunGuard. Radio – Fire West high reflectivity Executive Director Tarrant advised she needs approval to move forward on the quote she received for the replacement of helix and moving the antenna. Director Fries motioned to allow Executive Director Tarrant permission to fix the Fire West Repeater up to $5,999.99. Director Brewer seconded the motion. Vote: 4-0. The motion was adopted. AT&T Multiplexer Equipment Executive Director Tarrant advised the Board the attorney has requested she send an email to John Divine before he prepares a letter to send to AT&T regarding the Multiplexer Equipment. Waste Management Contract Executive Director Tarrant advised she has a letter prepared by the attorney regarding our Waste Management Contract. Insurance Broker RFP Executive Director Tarrant advised due to the projected 15% increase in our Health Insurance premiums our current Broker advised us to conservatively budget for 2012 she will be completing an Insurance Broker RFP this week. New Business Future Meetings Board meetings times have changed to better accommodate Board member’s schedules. Meeting times have been changed to the 1st Tuesday of the month starting October 4th, 2011 at 5:00 p.m. American Business Systems Contract Executive Director Tarrant advised she has a letter prepared by the attorney to send to American Business Systems regarding our Contract. Wage Step / Scale Executive Director advised she has a prelimary Wage Step / Scale and will bring the completed draft to the next meeting for review and approval. CAD Financing / Loan Consolidation Executive Director Tarrant advised the Board current loan paperwork was sent off to Government Capital Corporation for review regarding consolidation and possible financing of CAD project. Director Brewer advised we should consider shopping for new banking services for all accounts next year. Increase Purchasing Limit for Executive Director Executive Director Tarrant advised she would like the Board to consider increasing her purchasing limit. She has as a past Director operated with a $4500 purchasing limit and would like the Board to consider increasing the limit to similar limit. Director Brewer motioned to amend Executive Director Tarrant’s Purchasing Authorization from $2,000 to $4,500.00 without Board approval and from $4,500.00 to $5,999.99 with one Board member approval who is a signer on the account. Director Stanley seconded the motion. Vote: 4-0. The motion was adopted. 7:04 p.m. Director Fries motioned to go into closed session. Director Stanley seconded the motion. Vote: 5-0. The motion was adopted. Vote: Fries - In Favor Brewer - In Favor Dagnan - In Favor Stanley - In Favor Neil - In Favor 7:25 p.m. Director Brewer motioned to come out of closed session. Director Fries seconded the motion. Vote: 5-0. The motion was adopted. Vote: Fries - In Favor Brewer - In Favor Dagnan - In Favor Stanley - In Favor Neil - In Favor 7:25 p.m. Director Fries motioned to adjourn the meeting. Director Dagnan seconded the motion. Vote: 4-0. The motion was adopted. The next Board Meeting is scheduled for Tuesday October 4th, 2011 at 5:00 p.m. On the_____________ day of ______________________20______ I, Jerry Neil_______________________________________ Chairman at Large, certify these Jasper County Emergency Services Board Meeting Minutes for___________________________have been reviewed and are accurate. On the ____________day of________________________20________ I, Jeff Fries__________________________________ Vice Chairman, attest the Jasper County Emergency Services Board Meeting Minutes for ___________________________have been certified. |