Board of Directors Special Meeting
Jasper County Emergency Services
August 4th, 2015
Chairman Jeff Fries called the meeting to order at 12:05 p.m., at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Chairman Fries were Carl Francis, Ron Brewer, and Dan Stanley. Representing staff were Executive Director April Tarrant and Administrative Services Manager McGee Stoller. There were no Public Attendees.
Review and Action of Minutes
Minutes of the Board of Director’s Meeting on July 7th, 2015 open were reviewed.
Director Stanley motioned to approve minutes for the July 7th, 2015 open session. Director Fries seconded the motion. Vote: 4-0. The motion was adopted.
Public Comment and Correspondence
Nothing to report at this time.
Financial Report and Payment of Bills
The sales tax check for June was received July 8th in the amount of $ 178,002.52. We have not received the sales tax check for July.
Recent bills paid online totaled $30,670.63. Total bills submitted for approval $56,938.90.The checkbook balance after payment of bills will be $26,987.58. The money market account balance is $561,200.54.
Accounts receivable balance is $2,916.67. The checkbook balance after receipt of accounts receivable will be $29,904.25.
Director Stanley motioned to approve the Financial Report with Payment of Bills. Director Harrison seconded the motion. Vote: 4-0. The motion was adopted.
Executive Director Report
See Attached Report
Nothing to report at this time but Executive Director Tarrant did state a meeting has been scheduled later in the month.
Executive Director Tarrant presented to the Board a quote from NetMotion to renew annual maintenance for 1 year versus 3 years. After discussion by the Board they elected to approve the 3 year maintenance as it would be a cost savings.
Director Francis motioned to approve to amend the budget line item # 60912 for the 3 year maintenance renewal in the amount of $8,115.00 from NetMotion. Director Stanley seconded the motion. Vote: 4-0. The motion was adopted.
Executive Director Tarrant requested permission to make contact with main carriers regarding Text-to-911. She stated it could take several months to receive notification back from the carrier’s permission to deliver 911 to the center and she would like to start making contact in September.
Executive Director Tarrant reported to the Board we are accepting applications and will be scheduling interviews for a full time and temporary full time position.
Executive Director Tarrant reported to the Board she would like to start regular random drug screening. Director Francis stated to contact Industrial Physical Therapy. Executive Director Tarrant stated she would obtain quotes and report to the Board at the September meeting.
Executive Director Tarrant reported to the Board she would like to hire a mower to take care of the lawn. She stated it is currently maintained by an employee and due to time constraints she would like to not have them tied up with mowing. Director Francis said to hire a mower.
Executive Director Tarrant updated the Board on the TCS project and stated this item will remain on the agenda until the project is complete.
Executive Director Tarrant updated the Board on the Radio System and reported to the Board the tower survey is complete. This item will remain on the agenda until the project is complete.
Executive Director Tarrant reported to the Board we are waiting on an updated invoice from MEM regarding our Workers Compensation policy renewal.
Executive Director Tarrant updated the Board on the Service Agreement and stated this item will remain on the agenda until the project is complete.
Executive Director Tarrant updated the Board on Lagers and stated this item will remain on the agenda until the project is complete.
1:00 p.m. Director Stanley motioned to adjourn. Director Francis seconded the motion. Vote: 4-0. The motion was adopted.
The next Board Meeting is scheduled for Tuesday, September 8th, 2015 at 12:00 p.m.
On the_____________ day of ______________________20__________________
I, Jeff Fries – Chairman at Large_____________________________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the ____________day of________________________20______________________I, Dan Stanley – Secretary ____________________________________________________ attest the Jasper County Emergency Services Board Meeting Minutes for _______________________________. They have been reviewed and are accurate.