Board of Directors Special Meeting
Jasper County Emergency Services
September 1st, 2015
Chairman Jeff Fries called the meeting to order at 12:05 p.m., at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Chairman Fries were Carl Francis, Ron Brewer, and James Harrison. Representing staff were Executive Director April Tarrant and Administrative Services Manager McGee Stoller. There were no Public Attendees.
Review and Action of Minutes
Minutes of the Board of Director’s Meeting on August 4th and August 20th, 2015 open session were reviewed.
Director Francis motioned to approve minutes for the August 4th open session. Director Brewer seconded the motion. Vote: 4-0. The motion was adopted.
Director Harrison motioned to approve minutes for the August 20th open session. Director Fries seconded the motion. Vote: 4-0. The motion was adopted.
Public Comment and Correspondence
Nothing to report at this time.
Financial Report and Payment of Bills
The sales tax check for July was received August 7th in the amount of $ 115,413.36. We have not received the sales tax check for August.
Recent bills paid online totaled $16,261.76. Total bills submitted for approval $45,715.40.The checkbook balance after payment of bills will be $19,840.68. The money market account balance is $551,284.47.
Accounts receivable balance is $2,916.67. The checkbook balance after receipt of accounts receivable will be $22,757.35.
Director Brewer motioned to approve the Financial Report with Payment of Bills. Director Harrison seconded the motion. Vote: 4-0. The motion was adopted.
Executive Director Report
See Attached Report
Nothing to report at this time.
Administrative Services Manager Stoller presented to the Board information from Brian Hinkle with Aflac regarding voluntary products they are able to offer employees through payroll deduction. Open Enrollment with Liberty National Insurance is in January and due to customer service or pricing issues a few of our customer have stated they wish to cancel their polices in January. Liberty National Insurance was contacted and was able to correct the customer service issues. Aflac offer next day claim payment larger variety of coverage options. A discussion by the Board followed.
Director Francis motioned to approve moving voluntary insurance providers to Aflac and offer employee payroll deduction. Director Brewer seconded the motion. Vote: 4-0. The motion was adopted.
Medical Loss Ratio Rates
Administrative Services Manager Stoller presented to the Board the Medical Loss Ratio Rates along with the calculations per employee. JASCO received two checks from Anthem totaling $8,338.91.The calculations show the amount each employee paid out in 2014 and the percentage they could be eligible to receive as a reimbursement or JASCO could elect to apply the entire check amount as a premium reduction to our health insurance. Employee rebate check amount totals $882.59 with a JASCO premium reduction amount of $7,456.32. A discussion by the Board followed.
Director Brewer motioned to approve a reimbursement to each employee out of pocket for 2014 insurance premiums totaling the rebate check amount of $882.59. Director Harrison seconded the motion. Vote: 4-0. The motion was adopted.
Executive Director Tarrant reported to the Board GIS Data has been requested before and she would like to remain consistent on how it is distributed. As we are funded by sales tax she would like use not to charge for this information but would like to require a non-disclosure agreement be signed by the agency provided the GIS Data so they are not allowed to make resell GIS Data we did not charge for. After a discussion by the Board they were in agreement with this request.
Executive Director Tarrant reported to the Board we no longer have recordings from the old phone system. This was something TCS told us would be available and has recently changed. Phones calls not recording during certain periods on the old recorder we were told we could pull off the old phone system are also not available and TCS is will not provide written documentation of this change for us to retain for future records requests. Executive Director Tarrant has printed emails and added to our records request binder in the event we receive a request for calls during this the periods in question.
Executive Director Tarrant reported to the Board she is receiving complaints due to busies and that more talk paths are needed. There is a meeting scheduled with MERCY this week and she is concerned this will be addressed. Director Francis proposed if an additional repeater could be available he would allow it to be installed at the Webb City tower but does not have it in his budget to assist with the move. Executive Director Tarrant stated she would like to schedule a meeting to discuss Radio System Enhancements.
Policy Modification – Drug Screening
Executive Director Tarrant presented the Board our current Drug Screening Policy and inquired regarding implementing random drug screening how to modify the current policy if we received a positive result on an employee. She stated we have received quotes and have a meeting scheduled with another vendor but was concerned if we receive a positive result which could there be an opportunity for an immediate retest.
Director Francis motioned to amend the Policy Modification – Drug Screening to include immediately send back an employee who tested positive for a second test. Director Harrison seconded the motion. Vote: 4-0. The motion was adopted.
Executive Director Tarrant updated the Board on the Service Agreement and stated this item will remain on the agenda until the project is complete.
Executive Director Tarrant updated the Board on Lagers and stated this item will remain on the agenda until the project is complete.
1:00 p.m. Director Harrison motioned to adjourn. Director Brewer seconded the motion. Vote: 4-0. The motion was adopted.
The next Board Meeting is scheduled for Tuesday, September 8th, 2015 at 12:00 p.m.
On the_____________ day of ______________________20__________________
I, Jeff Fries – Chairman at Large_____________________________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the ____________day of________________________20______________________I, Dan Stanley – Secretary ____________________________________________________ attest the Jasper County Emergency Services Board Meeting Minutes for _______________________________. They have been reviewed and are accurate.