Board of Directors Special Meeting
Jasper County Emergency Services
November 3rd, 2015
Chairman Jeff Fries called the meeting to order at 12:00 p.m., at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Chairman Fries were Ron Brewer, James Harrison, Greg Dagnan, and Dan Stanley. Representing staff were Executive Director April Tarrant, Mike Systems Manager Mike Runnebaum, Operations Manager Tiffany Swanigan, and Administrative Services Manager McGee Stoller. Public Attendees were Oronogo Fire Chief Charley Wilson, Duenweg Fire Chief Allyn Redding, and Webb City Fire Chief Andy Roughton.
Review and Action of Minutes
Minutes of the Board of Director’s Meeting on October 6th open session were reviewed.
Director Dagnan motioned to approve minutes for the October 6th open session. Director Harrison seconded the motion. Vote: 4-0. The motion was adopted.
Public Comment and Correspondence
Chairman Fries introduced Oronogo Fire Chief Charley Wilson and gave him an opportunity to address the Board. Chief Wilson stated he is concerned with the current procedure for fire dispatch he feels it burdens his department to listen to radio traffic all day when his fire fighters are trying to sleep. With the current procedure for fire dispatch during the hours of 7:00 a.m. and 9:30 p.m. fire is dispatched on Fire dispatch only. When a unit arrives they can move to their private talk group but the incident commander will remain in contact with JASCO on fire dispatch. Executive Director Tarrant explained to the group the need for this procedure as there are not enough talk paths to talk to everyone at the same time on private talk groups. She offered a suggestion for departments no wanting or able to monitor radio traffic to utilize the analog system for paging. Director Dagan stated until an agreed upon date the analog system could be utilized but JASCO will not put funds into the system to improve or repair it. Executive Director stated we will continue to dispatch as we have been until this is discussed further at the next Fire Chiefs meeting.
12:20 p.m. Wilson, Redding, Roughton excused.
Financial Report and Payment of Bills
The sales tax check for September was received October 7th in the amount of $152,539.96. We have not received the sales tax check for October.
Recent bills paid online totaled $18,758.37. Total bills submitted for approval $38,679.83.The checkbook balance after payment of bills will be $21,307.01. The money market account balance is $656,444.99.
Accounts receivable balance is $2,916.67. The checkbook balance after receipt of accounts receivable will be $24,223.68.
Director Dagnan motioned to approve the Financial Report with Payment of Bills. Director Harrison seconded the motion. Vote: 4-0. The motion was adopted.
Executive Director Report
See Attached Report
Nothing to report at this time.
VFIS Property & Casualty Insurance
Executive Director Tarrant reported to the Board the items she removed from the insurance inventory. Even with the items removed the cost did not decrease and overall there was an increase for the renewal.
Policy – Job Description – TAC
Executive Director Tarrant presented the amended Job Description – TAC for the Board to review.
Director Dagnan motioned to approve the amended Job Description – TAC. Director Harrison seconded the motion. Vote: 4-0. The motion was adopted.
Budget Amendment 2015
Moved to the December meeting.
Wage Scale 2016
Executive Director Tarrant presented the Board the Wage Scale 2016 with a 1.5 % increase to review. After a discussion by the Board no motion was made as it one will be made regarding accepting the Budget 2016 and it is included in the budget.
Moved to the December meeting
Engagement Letter 2014 Audit
Executive Director Tarrant presented the Board the Engagement Letter 2014 Audit from Mense, Churchwell, & Mense P.C. to review.
Director Stanley motioned to accept the Engagement Letter 2014 Audit from Mense, Churchwell, & Mense P.C. Director Dagnan seconded the motion. Vote: 4-0. The motion was adopted.
NeoTech 2016 Contract
Executive Director Tarrant presented the Board the NeoTech 2016 Contract to review.
Director Harrison motioned to accept the NeoTech 2016 Contract. Director Dagnan seconded the motion. Vote: 4-0. The motion was adopted.
Executive Director Tarrant presented the Board the list of items to surplus to review.
Director Stanley motioned to accept the Surplus to destroy. Director Dagnan seconded the motion. Vote: 4-0. The motion was adopted.
Executive Director Tarrant presented to the Board CWEP inquired if they could utilize space on our tower. After a meeting last week they communicated they are no longer interested in pursuing this request.
JCESB Meeting Date and Time
Executive Director Tarrant inquired with the Board if they were interested in changing the Board meeting time or day. After discussion by the Board meeting day and time will not change.
Executive Director Tarrant updated the Board on the MOU and reviewing the Joplin Sungard contract. She stated this item will remain on the agenda until the project is complete.
Executive Director Tarrant updated the Board on Lagers and stated this item will remain on the agenda until the project is complete.
1:00 p.m. Director Harrison motioned to adjourn. Director Stanley seconded the motion. Vote: 4-0. The motion was adopted.
The next Board Meeting is scheduled for Tuesday December 1st, 2015 at 12:00 p.m.
On the_____________ day of ______________________20__________________
I, Jeff Fries – Chairman at Large_____________________________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the ____________day of________________________20______________________I, Dan Stanley – Secretary ____________________________________________________ attest the Jasper County Emergency Services Board Meeting Minutes for _______________________________. They have been reviewed and are accurate.