Board of Directors Meeting
Jasper County Emergency Services
February 6th, 2018
Chairman Fries called the meeting to order at 12:05 p.m., at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Chairman Fries, Director Wilson, Carl Francis, Ron Brewer, Greg Dagnan, and Dan Stanley. Representing staff was OSC Amber Madison and Executive Director April Ford.
No representing public.
Review and Action of Minutes
Open minutes of the Board of Director’s Meeting on January 9th, 2018 were reviewed.
Director Dagnan motioned to approve the open meeting minutes for January 9th 2018. Director Stanley seconded the motion. Vote: 6-0. The motion was adopted.
Public Comment and Correspondence
No public comment
Financial Report and Payment of Bills
The sales tax check for December was received on January 8th 2018 in the amount of $127,970.73. We have not received the sales tax check for January. Director Francis asked April if we had received another check from DOR for the difference again. Director Ford advised that we have received one additional check in December but not for January. Director Dagnan stated that he thinks we will see additional checks until DOR can get the new system corrected.
Total bills submitted for approval today $53,126.59. The checkbook balance after payment of bills will be $13,222.23. Accounts receivable balance is $715.91. (Joplin Fiber Cost Share for January 2018)
The money market account balance is $1,076,390.05.
Director Wilson motioned to approve the Financial Report with Payment of the Bills. Director Dagnan seconded the motion. Vote: 6-0. The motion was adopted.
Executive Director Report
See Attached Report
Service Committee meeting will be rescheduled. The meeting will be in reference to net motion licenses, and Duquesne Police Department not coming to JASCO. DQPD renewed their contract with Joplin Dispatch.
- Executive Director Ford reviewed her report, highlighting that JASCO had a fire. Executive Director Ford is wanting to have a fire extinguisher training class for our employees even though everyone that helped with the incident did great. Executive Director Ford stated that when we grabbed 3 of the fire extinguishers they did not work. Chairman Fries stated that Carthage Fire Department could probably fill the extinguishers for us and do some training.
Barton County 9-1-1 Services
Executive Director Ford advised that she received the final report from Barton County yesterday, she advised that she looked through the report and she thinks that Barton County is not busy enough for as many lines that they have. Executive Director Ford will be contacting Barton County to discuss her findings. Executive Director Ford stated that JASCO could take over the call volume possibly in the future, but not right now.
Radio Console Project
Executive Director Ford advised that the radio committee pretty much had a decision made for Avtec, but April has found out that we will have problems with compatibility. The committee liked Avtec better because it is more user friendly and capable of more back end configurability without the assistance of a 3rd party vendor. Executive Director Ford will be contacting the vendors and some additional customers for further information. She is also waiting to confirm costs and compare the NASPO contract pricing for both Zetron and Avtec. Motorola has been in contact and continues to give conflicting information about their capabilities.
Agenda amendment to include Bank Security Pledge-
Executive Director Ford presented an amendment for the agenda, to include the Bank Security Pledge from Southwest Missouri Bank for New Business.
Director Francis motioned to approve the agenda amendment to include Bank Security Pledge. Director Wilson seconded the motion. Vote: 6-0. The motion was adopted and the agenda was amended.
Executive Director Ford presented the securities pledge held at Country Club Bank as of December 31st, 2017 (received on January 9th 2018) in the book amount of $1,570,552.99 and market amount of $1,569,945.00.
Director Francis motioned to approve the agenda amendment and the Bank Security Pledge. Director Wilson seconded the motion. Vote: 6-0. The motion was adopted.
National Telecommunicators Week–Purchase from Surplus
Executive Director Ford stated that she had spoken to Director Harrison prior to meeting and he suggested that JASCO use the money that we get off of surplus item sales to fund National Telecommunicator Week and the appreciation dinner for the employees. April also mentioned we could move the appreciation dinner closer to National Telecommunicator Week. Director Dagnan stated that he was fine with this decision because the income from selling surplus is unscheduled income. Director Wilson asked Director Ford if she had contacted the person he suggested about the tumblers. Director Ford advised that she has contacted him and that JASCO will be ordering these and that she is wanting him to put the JASCO logo and the employee’s name on the tumbler. The board members agreed that having the employees name on the cup was a good idea.
Policies – Health/Dental/Vision Insurance
Executive Director Ford has a concern about the policy since it does not specify how long JASCO will continue to pay for an employee’s insurance if they are unable to work. She went on to explain that we have a new employee that is still in training and has been hospitalized due to an unforeseen emergency that will keep him off work for many weeks. She consulted with legal counsel, Mr.Foster and he advised to put the employee under FMLA guidelines. She spoke with the employee and he agreed that he wanted to be placed on FMLA. Director Dagnan stated that this topic was a big discussion during the Police Chiefs conference this year. Director Dagnan stated that we need to make sure that we put a policy in place and then that we inforce the policy thoroughly. Director Dagnan stated that we could make contact with the employee’s physician and have them send a patient report to us, and if we fill that we need a second opinion then we send them to a physician of our choosing. He suggested reaching out to the party that presented information to the Chiefs during the Police Chiefs conference for further resources.
Executive Director Ford stated that Amanda Embrey has dropped to part time effective immediately, and Patricia Lafever has went part time as of February 4th 2018. JASCO will be opening 2 full time positions to take Amanda and Patricia’s spot. Executive Director Ford mentioned that Marla Harris, and Steven Williams have been promoted to TCO II’s and Joshua Pruitt has been promoted to Team Leader. We have 4 employees in training and 3 of the 4 are doing good and 1 just got out of the hospital.
Executive Director Ford stated that there has been some rockiness with dispatching for CPD, we have been having concerns about subjects coming back not on file in MULES. We have looked into this and realized that some of these problems are due to officers not being able to get good information from the subjects, like date of birth, social security numbers, or the correct name, especially Hispanic names. She said that one of the concerns was because a TCO put the wrong date of birth. She stated that CPD has the capability of MNI, which is their records management and that the CPD station dispatcher has been backing us up and sending info to give to the officers. Another issue we had was that a TCO send tones for an in progress call and no voice. After testing the radios and hearing the tone and the voice on the recording, the only conclusion is that it is likely the TCO keyed up to talk and then unkeyed and when she rekeyed backup, the audio didn’t go out. Executive Director Ford stated that on Saturday there were issues with a team leader missing traffic on CPD because she turned the volume down on the radio while on a 9-1-1 Fire call and didn’t have someone else cover her traffic. Executive Director Ford will be sitting down with the team leaders and TCOII’s tomorrow and they will discuss this situation and ways to make sure they are doing what they can to ensure audio is going out with calls and that all speakers are turned up. Director Dagnan stated that he is confident that this will be fine and that CPD is a lot different than dispatching for JCSO.
Incident at JASCO- Joplin Fire Protection
Executive Director Ford stated that we believe that the cause of the fire was from our generator exhaust pipe. JASCO was doing annual maintenance on the UPS and had the center on generator power all morning. We believe that there must have been leaves that were up against the generator pipe that got hot and caused a fire on the roof of JASCO. Executive Director Ford shared all of the pictures that she took. Executive Director Ford stated that the only damage that was done was to an old weather instrument that we no longer use and to the sheet metal on the roof of the building. Executive Director Ford stated that there was no damage to the HVAC or the building that will require a claim. Chairman Fries inquired if there was any water source on the roof? Executive Director Ford stated that there is not a water source on the roof and that there were some issues with the water hoses. One water nozzle would not turn so that she could get the water turned on and the other water hose must have had frozen water in it. Executive Director Ford stated that we used our fire extinguishers to try and put out some of the fire. Executive Director Ford stated that the only fire extinguisher that worked was the one that we had purchased from Amazon. The other 3 fire extinguishers that we tried to use made two small swipes and they were done. Executive Director Ford contacted Joplin Fire Protection on this same day and they came out to check the extinguishers. Joplin Fire Protection stated that the fire extinguishers that we have are not meant for outside fires they are meant for electrical fires. Executive Director Ford advised Joplin Fire Protection how the fire extinguishers failed and that we just had the extinguishers serviced and certified in July. Joplin Fire Protection told April that just because they certify them does not mean that they will work. Executive Director Ford will be looking into this further and for now Joplin Fire Protection left replacement/loaner extinguishers for us to use. Executive Director Ford had Joplin Fire Protection put another fire extinguisher outside on the backside of the building just in case this happens again. Director Stanley stated that at his previous job they would weigh the extinguishers every month to make sure that they were still full. Director Brewer stated that we could always have 2 extinguishers re-charged every year and just rotate out all of the extinguishers within the 4 year period. That way we will always know that at least two are full and have a good charge.
Closed Session Announcement and/or Report:
Jasper County Emergency Services Board announced to close for personnel records and hiring, firing, disciplining and promoting pursuant to Mo. Statute Section 610.021 (13) (3).
12:42 p.m. Director Brewer motioned to go into closed session. Director Wilson seconded the motion. Vote: 6-0. The motion was adopted.
Vote: Fries – In Favor
Wilson – In Favor
Francis – In Favor
Brewer – In Favor
Dagnan – In Favor
Stanley – In Favor
12:45 p.m. Director Wilson motioned to come out of closed session. Director Stanley seconded the motion. Vote: 6-0. The motion was adopted.
Vote: Fries – In Favor
Wilson – In Favor
Francis – In Favor
Brewer – In Favor
Dagnan – In Favor
Stanley – In Favor
12:46 p.m. Director Dagnan motioned to adjourn. Director Stanley seconded the motion. Vote: 6-0. The motion was adopted.
The next Board Meeting is scheduled for Tuesday, February 27th, 2018 at 12:00 p.m.
On the_________________day of ______________________2018____
I, Jeff Fries, Chairman _____________________________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the __________day of_____________________2018______
I, Dan Stanley, Director __________________________ attest the Jasper County Emergency Services Board Meeting Minutes for _______________________________. They have been reviewed and are accurate.