Board of Directors Meeting
Jasper County Emergency Services
August 7th, 2018
Chairman Fries called the meeting to order at 12:05 p.m., at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Chairman Fries, Tim Wilson, Carl Francis, and Dan Stanley. Representing staff was Executive Director April Ford, and Office Support Clerk Amber Madison.
No Representing public
Review and Action of Minutes
Open and closed minutes of the Board of Director’s Meeting on July 3rd 2018 were reviewed.
Director Stanley motioned to approve the open and closed meeting minutes for July 3rd 2018. Director Wilson seconded the motion. Vote: 4-0. The motion was adopted.
Public Comment and Correspondence
No public comment
Financial Report and Payment of Bills
The sales tax check for June was received on July 6th, 2018 in the amount of
$186,708.89. The sales tax check for July was received on August 7th, 2018 in the amount of $147,245.64.
Total bills submitted for approval today $51,423.52.
The Checkbook balance after payment of bills will be $23,705.29.
Accounts receivable balance: $32.00. (Two Record request fees).
The Money Market account balance is $1,351,044.39.
Director Wilson motioned to approve the Financial Report with Payment of the Bills. Director Stanley seconded the motion. Vote: 4-0. The motion was adopted.
Executive Director Report
See Attached Report
- Executive Director Ford reviewed her report, highlighting that she has sent paperwork to the 4 major cell phone carriers regarding text to 911. Executive Director Ford stated that Jasco is looking at going with GEM product which is web based, unless Joplin Dispatch goes with EMedia which could cost Jasco $8,000 to $9,000.00. Executive Director Ford stated that the GEM software would be downloaded and Jasco would educate the public and contact the media when we were ready for text to 911. Executive Director Ford stated that she is going to ADA certification class this fall/spring. Executive Director Ford stated that the building at fire east was replaced. Executive Director Ford stated that Jasco’s call volume is up from last year. Call volume is up 16% and EMD is up 23%. We have 4 in training and 1 that is in background. Executive Director Ford stated that the Missouri Public Safety Communications Conference will be in Springfield in September. Executive Director Ford stated that if a board member would like to go just let her know by August 9th. Executive Director Ford stated that Casey Butcher turned in his uniforms to Director James Harrison.
No unfinished business to report
Sales Tax Rate
Executive Director Ford stated that we need to make a decision on whether we are going to go after the sales tax on the November ballot. The board discussed the need for the sales tax rate increase and they decided at this time Jasper County Emergency Services will keep the sales tax rate the same for the 911 center.
Director Stanley made the motion that we will not add a sales tax increase to the November 2018 ballot. Director Wilson seconded the motion. Vote: 4-0. The motion was adopted.
All State vs Aflac and Liberty National
Executive Director Ford stated that she would like to make the nomination to drop Liberty National Insurance and bring in Allstate Insurance. Executive Director Ford has been speaking with Allstate Insurance and they would like to offer their plans to the employees. Director Francis stated to go ahead and let Allstate come to the center and speak to the employees. Director Francis stated that we could offer all three companies and let the employees know that we are not a broker for either company and that our only part in the insurance is that we will payroll deduct the premiums.
The securities pledge by Country Club Bank was presented for approval, as of June 30th, 2018 for a book value of $1,540,516.56.15, face value of $1,500,000.00.
Director Wilson motioned to approve the Security Pledge. Director Stanley seconded the motion. Vote: 4-0. The motion was adopted.
Executive Director Ford discussed the trip to Virginia that the radio consultant team went on. Executive Director Ford stated that they looked at the systems and discussed our radio issues with GCS Giles and Cameron. Executive Director Ford stated that the center in Virginia was very helpful and they have offered to be a consultant during this radio project. The consultant fee would be $21,000.00. The Jasper County Sheriff’s Office is going to pay half, the Carthage Police Department and Jasco will be splitting the remainder. Jasper County Emergency Services would be responsible for $5,250.00. Executive Director Ford stated that they have already been helping our systems manager when he calls them and has a question for free. Executive Director Ford believes that this will be beneficial for the center and the agencies that we dispatch for. The consultants would come to Jasper County for 5 days and assist in fixing the problems with the NexEdge radio system and help with the radio console project. The board agreed that they were appreciative of the assistance from GCS Giles and Cameron and they approve to amend the budget.
Director Wilson motion to amend the budget GL# 60518, and to pay the radio consultants on GL#60518 for $5,250 when we get invoiced. Director Francis seconded the motion. Vote: 4-0. The motion was adopted.
Sarcoxie FPD numbering scheme
Executive Director Ford stated that the Sarcoxie Rural Fire Department passed a tax for their fire district. Sarcoxie City Fire Department has made the request that they want Jasco to change their fire fighter numbers. Executive Director Ford thinks that Jasco should not be doing this. Executive Director Ford stated that the departments also want different tones, April will be working on getting a quote together for both departments if they still want this information. Executive Director Ford also stated that the CAD systems select and recommends are being changed so that it will select and recommend the correct department. The board agreed that we do not need to change the fire departments numbers.
Radio Console Project (Confirm Payment v’s financing)
Executive Director Ford stated that she has removed $40,000.00 off of the radio project, right now the bid is at $406,000.00, and April believes that this price will still get lower. Executive Director Ford stated that she is looking at getting 5, 27 inch vertical monitors on the floor for each console and checking prices for vertical monitors. With the extra equipment expenses we will be over the $400,000.00 mark but we knew that we would be. Executive Director Ford advised that Government Capital reached out to us and wanted to assist in financing the radio project. Executive Director Ford advised that the interest rate would possibly be 3% to 4%. Executive Director Ford stated that we have enough money in the bank to cover the project. The board calculated the project with interest fees and they decided that we would not finance the project at this time.
EMS Legal Services Annual Agreement
Executive Director Ford presented the Annual Agreement for Jasper County Emergency Services attorney Frank Foster’s.
Director Wilson made the motion to approve the annual agreement for Frank Foster. Director Stanley seconded the motion. Vote: 4-0. The motion was adopted.
Executive Director Ford stated that somehow the street Juno has wrong addresses, they are not using the 911 addresses. Juno is one lane that has 4 houses. Executive Director Ford believes that the Post Office has issued the residents the addresses. The Post office is not supposed to issue addresses. Executive Director Ford asked the board if they would like for her to send a letter to the residents, electric company and the post office and have them change it, or she could go out to Juno Lane and make contact with the residents and see if they will change the address. Executive Director Ford stated that she would like to go door to door and explain to each resident was has happened and explain how important it is to use the correct address. Executive Director Ford stated that she would take a Police Officer or a Fire Fighter with her so that they can help explain how important it is to have the correct 911 address. The board agreed that April could go to the residents on Juno with someone from Oronogo Fire District. Director Francis stated that he is having an issue with the Post Office also and that they use an addressing company out of Kansas City called Daisy Mae services.
Executive Director Ford stated that the employee that was on probation for missing Carthage radio traffic is off of probation now and doing fine, she took a break from Carthage Police Dispatching. She is back to working CPD a little at a time. Executive Director Ford stated that we have 4 people in training and 1 person is struggling, he is slow and gets defensive when corrected. She will report back on how staffing is going at the next meeting.
12:52 p.m. Director Stanley motioned to adjourn. Director Wilson seconded the motion. Vote: 4-0. The motion was adopted.
The next Board Meeting is scheduled for Tuesday, September 4th, 2018 at 12:00 p.m.
On the_________________day of ______________________2018____
I, Jeff Fries, Chairman _____________________________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the_________________day of_____________________2018______
I, Tim Wilson, Director __________________________ attest the Jasper County Emergency Services Board Meeting Minutes for _______________________________. They have been reviewed and are accurate.