Board of Directors Meeting
Jasper County Emergency Services
September 4th, 2018
Chairman Fries called the meeting to order at 12:02 p.m., at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Chairman Fries, Tim Wilson, James Harrison, and Greg Dagnan. Representing staff was Executive Director April Ford, and Office Support Clerk Amber Madison.
No Representing public
Review and Action of Minutes
Open minutes of the Board of Director’s Meeting on August 7th 2018 were reviewed.
Director Wilson motioned to approve the open meeting minutes for August 7th 2018. Director Fries seconded the motion. Vote: 4-0. The motion was adopted.
Public Comment and Correspondence
No public comment
Financial Report and Payment of Bills
The sales tax for July was received on August 7th 2018 in the amount of $147,245.64. We have not received the sales tax check for August.
Total bills submitted for approval today $80,399.71
The Checkbook balance after payment of bills will be $22,263.48.
Accounts receivable balance: $1,447.12. (One record request and Joplin Fiber).
The Money Market account balance is $1,196,808.02.
Executive Director Ford went over the bill for the new KBM boxes and she explained that Jasco will be trying out one on a console to see how it works for us. Chairman Fries expressed interest in some of the equipment that we will be surplussing when we complete the radio project.
Director Wilson motioned to approve the Financial Report with Payment of the Bills. Director Dagnan seconded the motion. Vote: 4-0. The motion was adopted.
Executive Director Report
See Attached Report
- The board elected to have the reading of the Executive Director Report waived.
Sarcoxie FD numbering scheme
Chairman Fries updated the Board members about the situation that the Sarcoxie fire department is having with their personnel numbering scheme. Executive Director Ford stated that she has told both fire chiefs that she has split the numbers between the fire departments and that if they want to change this they would be responsible for reprogramming the radios and the cost for renumbering. At this point, it doesn’t seem that this change will occur anytime soon.
Radio Console Project
Executive Director Ford stated that the radio contract is down to $380,000.00, and that this has allowed us to buy the vertical monitors for the center. Executive Director Ford advised that Eventide will come out and set up the recorder. Executive Director Ford stated that we will go over the $400,000.00 after the project is complete. Director Dagnan stated that all of the radios have been worked on and backed up and that he is hopeful for the new radio console project and the work being done. Director Dagnan stated that he will check with Matt Stoller and see what the timeline looks like for Cameron and Giles coming to Jasper County.
Executive Director Ford stated that she will be going to make contact with the citizens on Juneau Lane soon.
Policy Modification-Minimum Staffing
Executive Director Ford stated that she is wanting to change the policy for minimum staffing to 4 instead of 3 during certain hours. She stated that with the increased traffic and call volume that we need to have a 4th person in the communications room most of the time to help with the increase.
Director Harrison made the motion that we change the policy to reflect that minimum staffing will be 4 personnel on duty at a time. Director Wilson seconded the motion. Vote: 4-0. The motion was adopted.
Policy Modification-Storm Sirens
Executive Director Ford stated that we had an issue with the last storm that we had. The Avilla storm sirens did not get activated. April was contacted by the school super intendent for Avilla and he advised that when the storm sirens go off they unlock the doors on the school, so that Avilla residents can seek shelter there. Chairman Fries stated that Webb City school’s doors open as soon as the National Weather Service sends out the alarm based on their cell phones. Executive Director Ford stated that right now there is not a policy stating that someone from Avilla needs to call us to activate the storm siren, and that we also need to have a contact person in place to make sure that the storm sirens went off during testing and live activation. She said that she will be working with Avilla’s Mayor to clear all of this up, but submitted a policy modification for a change in the radio being used to active the Avilla storm sirens.
Director Harrison motioned to approve the new policy change. Director Wilson seconded the motion. Vote: 4-0. The motion was adopted.
Executive Director Ford stated that trainee Michael Banks has resigned. He was having some problems in training and he signed up for EMT classes while he was in our training program. Patricia LaFever has resigned from Barton County 911 Center and will be returning to us as a full time TCO. Executive Director Ford also stated that we have an applicant that is a full time dispatcher/EMT at Barton County that is wanting full time at Jasco. We will be bringing her in for testing. Executive Director Ford stated that Kelly Dodge has applied for part time for Jasco while she will be working full time at CPD. Executive Director Ford stated that Michael Hole is training full time and going to Fire training in Cassville. Michael will be done with his training for fire in Cassville in December and then he will test for Carthage Fire Department in 2019. Executive Director Ford thinks that Michael will complete his Carthage Police Department training quickly and move on to the other consoles. Executive Director Ford shared that we might lose another employee who is interested in going to Webb City Fire Department.
12:28 p.m. Director Wilson motioned to adjourn. Director Dagnan seconded the motion. Vote: 4-0. The motion was adopted.
The next Board Meeting is scheduled for Tuesday, October 2nd, 2018 at 12:00 p.m.
On the_________________day of ______________________2018____
I, Jeff Fries, Chairman _____________________________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the_________________day of_____________________2018______
I, Tim Wilson, Director __________________________ attest the Jasper County Emergency Services Board Meeting Minutes for _______________________________. They have been reviewed and are accurate.