Board of Directors Meeting
Jasper County Emergency Services
October 2nd, 2018
Chairman Fries called the meeting to order at 12:03 p.m., at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Chairman Fries, Tim Wilson, Dan Stanley and Greg Dagnan. Representing staff was Office Support Clerk Amber Madison and via conference call Executive Director April Ford.
Oronogo Police Chief Chris Carriger walked into the meeting at 12:09.
Review and Action of Minutes
Open minutes of the Board of Director’s Meeting on September 4th 2018 were reviewed.
Director Wilson motioned to approve the open meeting minutes for September 4th 2018. Director Dagnan seconded the motion. Vote: 4-0. The motion was adopted.
Public Comment and Correspondence
No public comment
Financial Report and Payment of Bills
Chairman Fries read the Financial report. The sales tax for August was received on September 7th 2018 in the amount of $171,935.94. We have not received the sales tax check for September or October.
Total bills submitted for approval today $140,257.07
The Checkbook balance after payment of bills will be $23,448.99
Accounts receivable balance: $4,182.58. (Mets dispatching fees, Joplin Fiber, and Wright County purchased surplus items).
The Money Market account balance is $1,149,527.88.
Director Wilson motioned to approve the Financial Report with Payment of the Bills. Director Stanley seconded the motion. Vote: 4-0. The motion was adopted.
Executive Director Report
See Attached Report
- The board elected to have the reading of the Executive Director Report waived. Executive Director Ford stated that Jesse Merrett is not able to mow our yard any longer. Executive Director Ford advised that Berry West took over the mowing at the same price. Executive Director Ford highlighted that Joplin has agreed to let us run on their fiber as long as we pay the extra $50.00 a week.
Radio Console Project
Executive Director Ford stated that there are four people in South Carolina looking at the radio systems and learning a lot of information. Executive Director Ford stated that she is taking good notes and she is glad that they have a company that will help.
At 12:09 p.m. Amber Madison stepped out of the meeting to answer the front door. Oronogo Police Chief Chris Carriger arrived at the meeting. At 12:10 p.m. Amber Madison and Chris Carriger came back into the meeting.
Executive Director Ford stated that she made contact with the residents on Juneau Lane and there is 2 people that do not want to change their address. Executive Director Ford spoke to Jasco’s Attorney Frank Foster, he stated that we would have to file a nuisance suite. This might be more involved than what Jasco is wanting to do. She suggested to let them keep their address and just notify all public safety agencies, as well as place premise alerts on their residents in CAD and have the residents that sell their house in the future, call into JASCO to update their address to be correct for 9-1-1 purposes. Director Stanley questioned how the address was given wrong in the first place. Executive Director Ford stated that it must have been issued incorrectly from the beginning.
Chairman Fries motioned to fix the address issue by putting a premise alert on the address and notify all of the public safety Chiefs, and that if the residents sell their home then they will be required to change the address to the correct 911 address. Director Wilson seconded the motion. Vote: 4-0. The motion was adopted.
Executive Director Ford stated that she would draft a letter that would say what the Board decided on and she would send it to the residents on Juneau Lane.
Executive Director Ford stated that Wright County bought several of Jasco’s KVM’S for $45.00 apiece. Executive Director Ford stated that she has two server racks to surplus. The racks have a value of $900-$1,000.00 a piece, she stated that Amon with Carthage Police Department will be buying the racks for $250.00 each.
Director Wilson made the motion to surplus the items. Director Stanley seconded the motion. Vote: 4-0. The motion was adopted.
Executive Director Ford mentioned that we will have a lot of monitors to surplus in the future.
2019 Budget work and planning
Executive Director Ford stated that she will be setting up budget workshop dates, and that the Board is welcome to come to them. Executive Director Ford will be looking into the COLA raises, she stated she will bring more information about the budget to the November meeting.
Building Property and Liability Insurance Renewal
Executive Director Ford stated that we received the renewal for our Insurance from Southwest Agency and that the price has went down a little from last year. Amber Madison gave the information to Chairman Fries during this time and she showed Fries the price difference and told him where he would need to sign if approved.
Director Stanley made the motion to accept and sign the new insurance renewal with Southwest Agency. Director Wilson seconded the motion. Vote: 4-0. The motion was adopted.
Executive Director Ford stated that we received our medical reimbursement from Anthem in the mail. Executive Director Ford proposed that we give the reimbursements back to the employees like we have done in the past.
Director Stanley made the motion to give back to the employees. Director Dagnan seconded the motion. Vote: 4-0. The motion was adopted.
Budget Amendment- Radio consulting project/servers and NAS/SAN/Keyboard items
Executive Director Ford stated that the radio consultants will be here for 5 days. Jasper County Sheriff’s Department, Carthage Police Department and Jasco are splitting the cost. $4,200.00 is Jasco’s cost. The consultants will be flying in on Sunday. Executive Director Ford is needing to move the money in the budget from the election to the radio project. Executive Director Ford
Stated that the server and the SAN will be replaced soon and that they will move to a virtual SAN. The budget was $36,000.00, but it will cost extra to add the virtual SAN. Executive Director Ford advised that the budget needs to be increased to $41,000.00 for computers and servers. Executive Director Ford stated that they have purchased a KVM that will allow the use of 1 mouse and keyboard for all screens at a workstation, instead of having 3 mice and 3 keyboards. She stated that they are waiting to see if everyone likes it and that it works before we order more. She stated that they cost $646.00 each and $95.00 each for a keypad. The total cost would be $2,379.00.
Chairman Fries approved to purchase the 3 purchases, the virtual SAN, KVM, and to also move the money around in the budget. Director Wilson seconded the motion. Vote: 4-0.
Executive Director Ford just highlighted that Rebecca Dunn has quit. Dunn is wanting to go back to the field. This left a full time position open at Jasco.
Director Dagnan asked April if she wanted him to be at Jasco on Sunday for when the radio consultants get in. Executive Director Ford stated that he didn’t have to be there, but director Dagnan said that he would plan on being here.
Motion was made to adjourn the meeting.
12:30 p.m. Director Dagnan motioned to adjourn. Director Wilson seconded the motion. Vote: 4-0. The motion was adopted.
The next Board Meeting is scheduled for Tuesday, November 6th, 2018 at 12:00 p.m.
On the_________________day of ______________________2018____
I, Jeff Fries, Chairman _____________________________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the_________________day of_____________________2018______
I, Dan Stanley, Secretary __________________________ attest the Jasper County Emergency Services Board Meeting Minutes for _______________________________. They have been reviewed and are accurate.