Board of Directors Meeting
Jasper County Emergency Services
January 8th, 2019
Chairman Fries called the meeting to order at 12:04 p.m., at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Chairman Fries, Tim Wilson, Carl Francis, James Harrison, Greg Dagnan, Dan Stanley. Representing staff was OSC Amber Madison, Executive Director April Ford, Team Leader Chelsea Finn, Training Coordinator Kima Burnett, Systems Manager Mike Runnebaum, and Telecommunications Officer Patricia Quezada.
Representing public in attendance was Mercy Director Buddy Weaver, and Patricia Quezada’s family.
Chairman Fries requested an Amendment to the agenda so that the life saver award could be presented at the beginning of the meeting.
Director Dagnan made the motion to amend the agenda so that the Life saver award could be presented first. Director Stanley seconded the motion. Vote: 6-0. The motion was adopted.
Executive Director Ford introduced Patricia Quezada and her family to the board. Executive Director Ford read the information regarding a life that was saved due to Patricia performing CPR. Patricia was given an award and a life saver pin for her actions.
At 12:10pm Team Leader Chelsea Finn, Training Coordinator Kima Burnett, Systems Manager Mike Runnebaum, and Telecommunications Officer Patricia Quezada left the meeting.
Review and Action of Minutes
Open minutes of the Board of Director’s Meeting on December 4th, 2018 were reviewed.
Director Francis motioned to approve the meeting minutes for December 4th 2018. Director Wilson seconded the motion. Vote: 6-0. The motion was adopted.
Public Comment and Correspondence
Executive Director Ford introduce Buddy Weaver to the board. Buddy Weaver has taken the position of Mercy’s Medical Director.
Financial Report and Payment of Bills
The sales tax check for November was received on December 7th 2018 in the amount of $167,086.57. We have not received the sales tax check for January.
Total bills submitted for approval today $72,581.14 The checkbook balance after payment of bills will be $10,306.69. Accounts receivable balance is $715.91. (Joplin Fiber.)
The money market account balance is $783,898.64.
Director Stanley motioned to approve the Financial Report with Payment of the Bills. Director Wilson seconded the motion. Vote: 6-0. The motion was adopted.
Executive Director Report
See Attached Report
Executive Director Ford reviewed her report, highlighting that the MOU with Sheriff Kaiser has been signed for microwave and antennas on the jail tower. There have been some issues with the Avilla tower, that is connected to the jail, so we are hoping it is not related to the jail tower and doesn’t cause us any connectivity issues in the future. Executive Director Ford stated that she has been working on saving the center money on the AT&T bill by Moving from AT&T Tele branch to AT&T First Net. She explained that the Joplin extension to the Comm Room will go to a cell phone that will be forwarded to the 359-9100 non-emergency line, and the Joplin extension to Admin will go on iPhone that will cost the center .99 cents for calls and a backup for the Team Leaders in the event of an emergency. In doing this it should save the center about $80.00 a month. Executive Director Ford stated that she signed the contract for the Rapid SOS agreement for RapidLite product to get devise location on 9-1-1 callers and 9-1-1 texters is free right now. This should assist us in finding callers /texters that don’t know their location. This will start next week. April highlighted that she will be looking at Rave Mobility Safety has Smart 9-1-1 in the future. It is just over $14k annually, so she stated that she would check and see if the center is eligible for a grant. Painting is in progress and is a huge improvement. We have two more rooms to paint and when they are done I will get quotes for the other rooms that need to be painted, but we may choose to paint ourselves depending on the cost. The water softener that was installed in 1997 has a leak and will cost $1,100 to replace or $20 a month to lease. April stated that she thinks we should buy the unit so that we would be saving money in the end. The Board agreed. April asked the board Due to the legislative issues and DOR opinion, if they want her to start working on notification to retailers or wait and see if something changes with the proposed legislation being filed? The board agreed that we should wait and that DOR should send out the notifications not us. April stated that Xybix equipment is being purchased for the modification of the communication room to open up the Team Leader workstation. April advised the board that Payroll’s actual date for entry was in 2018, but payroll pay date was in 2019. This will be the same in 2019 to 2020, which is going to cause a possible amendment to the wages portion of the budget the end of the year. We will watch this and adjust it accordingly. April stated that the Suddenlink Business Cable bill increased beyond budget to $55.51, but after calling them we will now receive discounts and the monthly amount changed to $40.71. Executive Director Ford stated that Chief Carriger is working on the MoDot public safety grants for check points to include dedicated dispatchers like JCSO does. She advised that we will watch to see if we can qualify for reimbursement off the grant, as we do with JCSO. The board discussed this and they do not believe that MoDot is doing this. April advised that she would pass this information along to Chief Carriger. April advised the board that we have scheduled QPR (Question, Persuade, and Refer) Training for suicidal and psychiatric callers with the Ozark Center and First Responder Disability Awareness Training this first quarter due to the increase in these events being called in to JASCO. We will also start working with the Ozark Center on their peer support group. Debbie Fitzgerald and April are working through the details. April advised the board that Central Squared has offered 2 free conference registrations for this year’s conference and she is sending Mike Runnebaum the Systems Manager and Brandon McClintock the Operations Manager to find out what the plan is for Superion, so we can make a more informed decision for the future with the CAD system. April told the board that she will be leaving town tomorrow and she will be back next Friday for a family emergency. April stated that the team will continue to work on the radio project and keep her updated and that she is available by cell phone.
NexEdge Link with CW&EP
Executive Director Ford advised that we are needing to wait right now for the NexEdge link. The primary link is now being planned for the jail tower, and the black cat, CW&EP, or the Webb City tower would be the secondary link. If done at the CW&EP tower, the link purchased and put up would have a 50/50 cost share, but managed and controlled by CW&EP. Executive Director Ford stated that NeoTech has suggested we only be on Fiber for internet and not microwave. CW&EP wants to remove the old fiber by March 1st. Executive Director Ford advised that she is wanting to wait on signing the agreement with CW&EP. Executive Director Ford thinks that using CW&EP for a secondary link would be fine, and get Cable One for internet. Executive Director Ford is concerned because CW&EP could add additional customers to the link. She advised that the Avilla tower keeps going down and she is concerned with what this will mean for the new radio system. Executive Director Ford stated that in a couple of weeks she will know if the link at the jail tower works. Executive Director Ford stated that when we do go live with the jail tower that we will have backup radios ready at Jasco. Director Francis advised that they use Cable One and don’t have problems. The board agreed to wait on the secondary link and to switch internet providers. Executive Director Ford told the board that Rex Capen stated that we could connect to the black cat tower eventually through their link, but we would have to talk to Morris Strom.
Executive Director Ford stated that we are live with text-to-911 but we have not went public. She stated that we have had issues when we tested where Sprint texts went to Lawrence County dispatch center. April stated that when she gets back in town she will contact the media. She stated that we will not get the location of the caller if they are US Cellular customer, because they are not capable of giving more than the tower location for now.
Radio Surplus and Expense
Executive Director Ford stated that if Command 1 charges Jasco to clear the analog radios that we surplused, then we will charge Creekmore the amount that Command 1 charges us.
AT&T FLEX IP
Executive Director Ford stated that she is working on moving the PRI to Flex IP. She is checking on PBX servers and checking with ComTech on how AT&T will deliver our DID’s. April advised that if we go live with Flex IP then it should be cheaper for the center due to the difference in long distance. Executive Director Ford advised that if we notice a problem with VoIP lines then we might have to ComTech put in an interface for VoIP lines to cut out voice degradation. They said the interface should be no more than $4,000. She stated that when Rich Nordell and Kelly Stephens were here, they signed the Flex IP contract and when she came, they couldn’t deliver on the contract and guarantee that we would not lose our calls. She advised that they will route SIP to the PRI, but if problems, they may have to change it from SIP to SIP. That is where ComTech would come in with the interface. There was some discussion about other VoIP companies, but April advised that we will not be changing hardware since we use this in conjunction with our CPE equipment for the PSAP. It would just be the service. She will bring the contract to the next meeting when it is received.
Executive Director Ford presented the quotes for internet service and stated that if we make the switch to Cable one then we would be using more fiber from Joplin and we would pay a little more for the extra fiber that we would be using. The board agreed and advised April to go ahead and sign the month to month contract and make the switch to Cable One.
Director Francis motioned to approve the switch from Carthage Water & Electric to Cable One for our internet services. Director Wilson seconded the motion. Vote: 6-0. The motion was adopted.
Executive Director Ford stated that the Flex IP would also be a backup internet for the center.
12:52 p.m. Director Stanley motioned to adjourn. Director Wilson seconded the motion. Vote: 6-0. The motion was adopted.
The next Board Meeting is scheduled for Tuesday, February 5th, 2019 at 12:00 p.m.
On the_________day of ______________________2019_
I, Jeff Fries, Chairman, _____________________________________________certify these
Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the _________day of_____________________2019_
I, Dan Stanley, Director __________________________ attest the Jasper County Emergency Services Board Meeting Minutes for _______________________________. They have been reviewed and are accurate.