Board of Directors Meeting
Jasper County Emergency Services
January 30th, 2020
Chairman Fries called the meeting to order at 9:08 a.m., at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Chairman Fries, Carl Francis, James Harrison, Ron Brewer (via conference call) and Dan Stanley. Representing staff was Office Support Clerk Amber Madison and Executive Director April Ford.
No Representing Public
Review and Action of Minutes
Open and closed minutes for the Board of Director’s Meeting on January 7th, 2020 were reviewed.
Director Francis motioned to approve the open and closed meeting minutes for January 7th, 2020. Director Stanley seconded the motion. Vote: 5-0. The motion was adopted.
Public Comment and Correspondence
No Public Comment
Financial Report and Payment of Bills
The sales tax for December was received on January 7th 2020 in the amount of $171,448.97. Executive Director Ford advised the board that we did receive the sales tax from the Missouri 9-1-1 Service Board for Prepaid wireless on January 29th 2020 in the amount of $ 24,434.74.
Total bills submitted for approval today $45,783.12. The Checkbook balance after payment of bills will be $18,731.68. Accounts receivable balance: $1,839.20. (Joplin Fiber bill, record request, and Newton County purchased equipment).
The Money Market account balance is $1,032,796.68.
Executive Director Ford explained that we are holding some invoices. We are holding the bill for Joplin Industrial $1,500.00 that is work for identifying all receptacles and re-labeling all breaker boxes. The bill shows that the employees were at Jasco 75.5 hours and April has sent an email to Mike Kinman asking for a log of all of the times that they were at Jasco. Executive Director Ford advised the board that we have 4 disputes with AT&T. April will be working with AT&T to resolve these bills.
Director Stanley motioned to approve the financial report and the payment of the Bills. Director Francis seconded the motion. Vote: 5-0. The motion was adopted.
Executive Director Report
See Attached Report
Executive Director Ford advised the board that we have installed a cell phone booster at the center. April stated that Brandon McClintock and Mike Runnebaum installed the booster and saved the center $830.00 since they installed it on their own.
Executive Director Ford advised the board that we have one Avtec invoice pending. April stated that we will pay the final maintenance bill as soon as we have all of our issues fixed. April stated that we are waiting on a 12 port switch being ordered for the jail tower so that the mdt’s can work off of the microwave. April stated that the Moswin and Courthouse radios are moving. We are waiting to install a second microwave, and to bypass the network we need to wait to buy a new microwave.
NexEdge Monitoring Plans
Executive Director Ford stated that we have been monitoring the traffic from the jail to Jasco, we are watching for the “jitter buffer errors”. April sat with Matt Stoller and Matt stated it is coming from all radios and that there is no problem with the connection from the microwave to the jail tower. April stated that Neotech is willing to look at all of the systems and report back to Jasco. April stated that David Endicott with Neotech would need permission from CWEP to access the Jail tower. April stated that Radiophone hired a guy out of Arkansas that worked for KAMO, April stated that she hopes that someone reaches out to him. April advised the board that Carthage just hired Morris to be an employee of Carthage. Director Harrison stated that Morris was hired and he is going to be paid by the City monthly. April suggested that we could pay Morris and the guy from Arkansas to come out for a meeting to discuss the radio issues. Chairman Fries stated to wait for now since Carthage just hired a radio guy. Chairman Fries stated that his understanding is that Morris would contract with the city/county, and that Morris lives in Tulsa. Director Harrison stated that he is concerned that Morris would be coming down for Carthage and then work for other agencies while Carthage is the one paying for him. James stated that Morris can’t tower climb, he is a programmer. April stated that Kurt Bleich could be used as a climber since he has 3 climbers.
Executive Director Ford advised the board that she sent out notice of non-election. April reminded the board to make sure that they get their financial disclosures completed and make sure that they go over to the election office and get sworn in before the April meeting.
Bank Security Pledge
Executive Director Ford presented the securities pledge held at the Country Club Bank as of December 31st, 2019. In the book amount of $1,695,919.93, and the market amount of $1,729,950.11 and the current face amount of $1,654,112.94. April stated that she spoke to our Auditor Gene Mense and he stated that we should have SMB write a new Security Agreement. April contacted Janet at SMB and Janet advised that she sent a new Security Agreement. April said that we should look at rebidding banks. Director Francis stated that Webb City switched banks and it was a pain. April stated that SMB doesn’t charge Jasco any fees. Director Francis looked at our bank statements and confirmed that we are not being charged bank fees. Francis stated that this is a good deal and that we shouldn’t have to go out and get new bids.
Director Harrison motioned to approve the Bank Security Pledge. Director Stanley seconded the motion. Vote: 5-0. The motion was adopted.
New Fire East Tower Agreement
Executive Director Ford stated that Allen Martin reached out in reference to a contract for Fire East. He is wanting $200.00 a month for 10 years. April advised the board that the tower would be 196ft tall and that our equipment would be 185ft up the tower. April stated that the studies look like it will work. April stated that the internet would be at the top of the tower. Director Harrison and Chairman Fries stated to put a contingency in the agreement that if it doesn’t work then we could get out of the contract. April stated that she would have our attorney Frank Foster write up the agreement and he always put a caveat in the agreements. Director Brewer stated to have a 5-year contract with auto renewal, because Allen is probably needing a long commitment because he is getting a loan for the tower build. Chairman Fries also stated to make sure that we have an agreement that Allen can’t put other equipment on the tower, because the other equipment might interfere with our radios.
Director Brewer motioned to approve a 5-year contract with auto renewal, and a public safety clause along with a 60-day termination clause for either party and no other equipment added that could interfere with our frequencies used. Director Stanley seconded the motion. Vote: 5-0. The motion was adopted.
Executive Director Ford advised the board that we had our EMD audit and the bill for reaccreditation is $2,250.00.
Director Harrison motioned to approve the payment for EMD reaccreditation. Director Brewer seconded the motion. Vote: 5-0. The motion was adopted.
DPS 9-1-1 Grant Funding Application
- CPE Phone Equipment and Connectivity to Springfield/Greene Co PSAP
Executive Director Ford advised the board that herself and Amber would be out of town for training on February 1st. April advised the board that the deadline for the grant has moved to February 17th. April stated that Jasco has been talking about being a “HUB” for a while now. April stated that part of our call handling equipment will be obsolete with an “end of life” notice soon and our windows licenses are out of date and no longer supported. April would like to have connectivity to Springfield and Mercy which would make us become a “multi-node”. If our center went down, then Springfield could handle our calls. Springfield, Mercy, and Jasco would all have servers. April said that she is working on this project and Mercy is willing to let us jump onto their fiber, but that may not be feasible. April stated that the grant is due by February 17th and we would have to send out some kind of agreement by that deadline. April is going to start on a grant proposal if it’s approved. At this time April does not know what the cost would be for this project and is waiting on AT&T to get quotes together.
Director Brewer motioned to approve April to submit for the grant proposal. Director Francis seconded the motion. Vote: 5-0. The motion was adopted.
APCO Agency Membership
Executive Director Ford requested that she be granted permission to purchase a group membership from APCO. April stated that the board pays APCO membership fees already for April, Kima and the Operations Manager positions. If we purchase a group membership, then we would have 3 APCO members and 10 additional people would have access to training for $339.00 a year.
Director Harrison motioned to approve the purchase of the group APCO membership. Director Stanley seconded the motion. Vote: 5-0. The motion was adopted.
9:59 a.m. Director Harrison motioned to adjourn. Director Stanley seconded the motion. Vote: 5-0. The motion was adopted.
The next Board Meeting is scheduled for Tuesday, March 3rd, 2020 at 12:00 p.m.
On the_________________day of ______________________2020____
I, Jeff Fries, Chairman _____________________________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the __________day of_____________________2020______
I, Dan Stanley, Director __________________________ attest the Jasper County Emergency Services Board Meeting Minutes for _______________________________. They have been reviewed and are accurate.