Board of Directors Meeting
Jasper County Emergency Services
January 5th 2021
Chairman Fries called the meeting to order at 12:01 p.m. Meeting was held at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Chairman Fries, James Harrison, Greg Dagnan, Dan Stanley and at 12:05 p.m. Ron Brewer. Representing staff was Executive Director (ED Ford) April Ford.
Representing public was Sheriff Randee Kaiser with the Jasper County Sheriff’s Office.
Review and Action of Minutes
Open and closed minutes were reviewed for the Board of Director’s Meeting on December 1st and Special meeting on December 21st 2020.
Director Dagnan motioned to approve both open and closed meeting minutes for December 1st, and December 21st, 2020. Director Stanley seconded the motion. Vote: 4-0. The motion was adopted.
Public Comment and Correspondence
No Public Comment – Sheriff Randee Kaiser with the Jasper County Sheriff’s Office walked in at 12:02 p.m.
Financial Report and Payment of Bills
The sales tax deposit for November was received on December 7th 2020, in the amount of $189,259.58. We have not received the sales tax check for December or January.
Total bills submitted for approval today $67,976.22.
The Checkbook balance after payment of bills will be $23,067.36.
Accounts receivable balance: $572.92. (Joplin Fiber).
The Money Market account balance is $1,239,164.03.
Director Stanley motioned to approve the financial report and the payment of the Bills. Director Dagnan seconded the motion. Vote: 4-0. The motion was adopted.
Committee Reports- Executive Director Ford stated that the service committee did meet and they will continue to have meetings in reference to the radio project with the Jasper County Sheriff Randee Kaiser.
Director Ron Brewer joined the meeting at 12:05 p.m.
Executive Director Report
See Attached Report
Executive Director Ford reported the payment made to AT&T is on the dispute account and is being paid for the service minus taxes and the over charged amount for October. April also mentioned that Kurt Bleich with Command1 came down and went to the new East tower with April and inspected it. During inspection Kurt advised April that he could not climb the tower due to it being unsafe to climb because the wires would need to be retention. April also advised the Board that we have paid to move the FCC licenses for the tower. She also stated that the Cares Act information for payroll and equipment purchased were turned in on December 11th. It is unknown at this time if/when we will be receiving any reimbursement. Sheriff Kaiser stated that they have until March to spend/disburse the funds. April also advised that Board that the grant committee’s priority is phone system consolidation and we are not eligible for the grant because we are not consolidating at this time with another agency. January 15th 2021 is the deadline for the grant. April advised the Board that she has been informed that we will need to notify retailers that the pre-paid cell phone tax is in effect and that they will need to collect and remit the taxes to Department of Revenue. April advised the Board that vaccines for Covid-19 are being disbursed to 1A grade workers at this time, but the 9-1-1 Center has not been given a time for the vaccines. Sheriff Kaiser stated that right now the Health Department is giving vaccines to long-term care facilities and “face to face” first responders. April advised the Board that Allison Short is back from her hiking trip and she is employed part time. Christi George is part time, and Chelsea Finn is now part-time. She advised the Board that we have 5 full time openings now and we have openings listed on hiring websites. April also highlighted that the NexEdge equipment is no longer being moved due to JCSO changing to MOSWIN. She also stated that a DMR tech will be coming by to check in with April in reference to Carl Junction’s new radio equipment purchase. She stated that we are still waiting on Netsolus to migrate JCSO’s MDT’S over to the microwave. April updated that Board that we are still working on quotes for the new phone system for the Center. She stated that the current quote for the phone system is $930,000.00 for Viper to go thru AT&T and to connect to Joplin. April stated that she went directly thru Viper and it is cheaper. She is going to talk to Springfield Greene County and Viper to see what the options are for this project. If we could complete this project, then Springfield Greene County 9-1-1 Center could be our backup and we could be their backup. April also advised the Board that the Missouri Public Safety Communications Conference (MPSCC) will be happening in March at Tan- Tar-a. April will be receiving the Director of the Year award, and Hannah Batson will receive The Child Hero award.
Executive Director Ford advised the Board that Rex Capen came to JASCO and reprogrammed/inscription on our radios to help clear up the issue that we have been having with the Officers emergency alert button. We had to shut the radio off and we are scheduled to test it with Joplin Communications tomorrow. We are also still having an issue with the instant recall recorder. The recall recorder will go away for an unknown reason. We are looking into fixing this issue.
Building Maintenance/Expansion/Parking Lot
Executive Director Ford stated that Buxton Construction Company has engaged a Civil Engineer and they have stated that we will/can go back to the tree line with the parking lot expansion. The Engineer will get with April and they will write an RFP. ED Ford gave an update on the building issues that we continue to have… such as toilets not flushing properly, and humidity issues. She advised the Board that we will have a construction crew take down the wall paper in the back hallway and repaint using 2020 budget.
Executive Director Ford stated that we did apply for CARES Act money for some of our payroll and our equipment purchases that were directly impacted by Covid-19. We will not know if we are receiving the funds until March (April referred back to what Sheriff Kaiser had stated about the March deadline).
CPE/9-1-1 Phone System Replacement
Executive Director Ford mentioned as she stated before she will continue to work with Springfield Greene County on the replacement/cost of the phone system.
MCC7500E Proposal for MOSWIN
Executive Director Ford stated that Sheriff Kaiser has stated that he will keep up the NexEdge system for a year for the agencies that are still working off of that system. Sheriff Kaiser agreed with April and confirmed that they would keep the NexEdge system up for a year, that way agencies can have time to switch to MOSWIN or another radio system. Sheriff Kaiser stated that his plan is to buy two consoles for JASCO and then if JASCO passes a sales tax increase then JASCO would take over the cost of the two consoles. ED Ford stated that Sheriff Kaiser went to the County Commissions Office to request funds from the CARES Act to purchase a County wide system. The Commissions agreed and approved this funding, and then unfortunately they had to retract the agreement and advised that they are using the CARES Act funds for vaccines. ED Ford stated that she is concerned that we will need to buy two additional consoles for backup purposes and to be prepared for other agencies that switch to MOSWIN. We also have an issue that we are not able to record traffic on MOSWIN. We would be running two radio systems. It is April’s recommendation that JASCO purchase two MOSWIN consoles if the Law agencies switch to MOSWIN and the Jasper County Sheriff’s Office purchase two MOSWIN consoles. Sheriff Kaiser said that the price for the consoles are the same whether we buy them now or later.
MO911SB Grant for GIS related to NG911
Executive Director Ford requested permission for her to apply for the grant that will pay for GIS edge matching. She advised the Board that NextGen is on its way and that we need to be prepared. With this grant we could receive the funds for the GIS edge mapping that will be necessary for this transmission. ED Ford would like permission from the Board to prepare the information for the grant and to have Chairman Fries sign the grant request and allow her to take it to the Commissions Office for approval.
Director Brewer motioned to approve Executive Director Ford to begin the process and execution of the grant. Director Harrison seconded the motion. Vote: 5-0. The motion was adopted.
Jasper County Emergency Services Board announced to close for personnel records and evaluations pursuant to Mo. Statute Section 610.021 (13).
12:38 p.m. Director Stanley motioned to go into closed session. Director Brewer seconded the motion. Vote: 5-0. The motion was adopted.
Vote: Fries – In Favor
Brewer – In Favor
Dagnan – In Favor
Stanley – In Favor
Harrison – In Favor
12:52 p.m. Director Harrison motioned to come out of closed session. Director Dagnan seconded the motion. Vote: 5-0. The motion was adopted.
Vote: Fries – In Favor
Brewer – In Favor
Dagnan – In Favor
Stanley – In Favor
Harrison – In Favor
12:52 p.m. Director Brewer motioned to adjourn. Director Stanley seconded the motion. Vote: 5-0. The motion was adopted.
The next Board Meeting is scheduled for Tuesday, February 2nd at 12:00 p.m.
On the________ day of ________________2021
I, Jeff Fries, Chairman ___________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the ________day of_________________2021
I, Dan Stanley, Director __________________________ attest the Jasper County Emergency Services Board Meeting Minutes for ___________________________. They have been reviewed and are accurate.