Board of Directors Meeting
Jasper County Emergency Services
July 6th 2021
Vice Chairman Wilson called the meeting to order at 12:06 p.m. Meeting was held at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Vice Chairman Wilson,
Greg Dagnan, Carl Francis, Dan Stanley, Ron Brewer, and James Harrison via phone conference. Representing staff was Executive Director (ED Ford) April Ford and Office Support Clerk Amber Madison.
No public representation.
Review and Action of Minutes
Open minutes were reviewed for the Board of Director’s Meeting on June 1st, 2021.
Director Dagnan motioned to approve open meeting minutes for June 1st, 2021. Director Stanley seconded the motion. Vote: 6-0. The motion was adopted.
Public Comment and Correspondence
No Public Comment
Financial Report and Payment of Bills
The sales tax deposit for May was received on June 7th, 2021 in the amount of $206,576.32. We have not received the sales tax check June or July.
Total bills submitted for approval today $112,391.69
Checkbook balance after payment of bills will be $15,582.69
Accounts receivable balance: $595.42. (Joplin Fiber, and Records Request).
The Money Market account balance is $1,400,963.55.
The Board and ED Ford discussed that the revenue from the sales tax is up by 36.8% in purchases right now.
Director Stanley motioned to approve the financial report and the payment of the Bills. Director Francis seconded the motion. Vote: 6-0. The motion was adopted.
ED Ford request for an amendment to the agenda: Director Ford request for the Board to add VMware renewal to the agenda under new business.
Director Dagnan motioned to approve the agenda amendment and allowing to add VMware Renewal to the agenda, under new business. Director Stanley seconded the motion. Vote: 6-0. The motion was adopted.
Executive Director Report
See Attached Report
ED Ford highlighted a few things that were in her report. ED Ford advised the Board that the Missouri 9-1-1 Service Board has released its summer round of grant funds for virtual consolidation. ED Ford is still working on the grant for the phone system. ED Ford advised the Board that we still have AT&T accounts that are in dispute, and AT&T accounts that are out of contract. April has been working with our representative and our representative’s supervisor on this, but we are still waiting. We have been waiting for over a year for these issues to be resolved. ED Ford advised the Board that JASCO has purchased a Digi router for backup connectivity to MOSWIN. April advised that JASCO has paid for this and will get with Sheriff Kaiser for reimbursement if necessary. April advised the Board that we are having a time sync issue with the Avtec consoles. April advised the Board that it is possibly a windows update issue, but they are still working on trying to resolve this matter. ED Ford advised the Board that we have a camera loss issue that Netsolus is working on fixing. We also had been notified by David Endicott with Netsolus of an warning that was sent out on a vulnerability on some software that could cause a ransom ware attack and Netsolus secured us from the vulnerability and isolated us so he advised he felt we were safe. April advised the Board that her Ford Explorer is in the shop right now for possible transmission problems, vent blower, and luggage rack issues. April was told by Carthage Ford that there were a few recalls on the car and that they would check the recalls and get back with her on what it would be to fix the vehicle. ED Ford also advised the Board that she has been watching the AT&T toll free line that we are being billed for each month. April advised the Board that Asbury Fire Department is the only one that is using this line. April will keep an eye on it due to the extra expense that is not necessary. April advised that she will not do anything until September.
Executive Director Ford advised the Board that Avtec is owned by Motorola now and we are just waiting to see how the Avtec system is handled by Motorola.
Executive Director Ford advised that she did meet with a consultant in Kansas City. The consultant explained a lot to April about this project and didn’t charge JASCO for the consultation. April advised the Board that if the sales tax increase is approved then she would like to have him be the consultant for this MOSWIN radio project. April advised the Board that the MOSWIN equipment is installed in the back room and it looks good. We are connected to MOSWIN now and we are scheduled for configuration for July 19th, 2021, with a “go-live” date in August. April is also working with Matt Stoller on this project and making sure that we have all of the ids for the radios. JASCO will own the ids for the radios so that when we take over this project we will not have to reassign ids. April advised the Board that Steven Williams our Systems Specialist and Mike Runnebaum our Systems Manager are doing a great job working with everyone involved in this project.
Building Maintenance/Expansion/Parking Lot Update
Executive Director Ford advised that she has been unsuccessful in trying to get ahold of Olsen Construction Company. April has spoken to Alger Martin and they have advised that they are too busy for this project and suggested that we move forward with Anderson. The Board agreed that we can move forward with Anderson Engineering.
Director Dagnan motioned to approve for Anderson Engineering to be the engineering company that we use for the parking lot update, and approved the amendment to the budget. Director Stanley seconded the motion. Vote: 6-0. The motion was adopted.
CPE/9-1-1 Phone System Replacement
Executive Director Ford stated that the cost for Viper is going to be just under $1,000.00 for Springfield and JASCO to connect together. April is working on resolutions for the grant proposal for this project. April is having issues with AT&T because AT&T handles Springfield’s maintenance. April reminded the Board that if we do receive the grant that JASCO is the only center that is allowed to receive the grant and that we would have to calculate costs and split costs accordingly with Joplin.
Election 2021 Education Update
Executive Director Ford advised the Board that she has been to 69 meetings so far. April stated that the meetings have been supportive. She is educating police/fire/medical etc… for the election. April advised the Board that Director Dagnan helped her condense her PowerPoint presentation. April advised the Board that she has only had a couple of Departments have concerns and be upset about the current NexEdge radios when she has attended meetings. April advised the Board that she has several more meetings/interviews set up for the future.
At 12:40 pm. Director Dagnan stepped out of the meeting
ED Ford will be attending meetings in Joplin in July and she will be contacting Carl Junction council. April will also reach out to Shannon Becker when she gets time to complete an interview.
Missouri 9-1-1 Service Board Grant
Executive Director Ford stated that she will work on creating resolutions to be approved to take to the Jasper County Commissions Office. April will then call a special Board meeting to approve for her to attend a meeting and present the resolutions to the Commissions.
On-Call Compensation Policy Update
Executive Director Ford explained that JASCO has a holiday on call agreement that we use for the major holidays such as Christmas, 4th of July, Thanksgiving etc… April advised the Board that we had an employee that was signed up to be “on call” for the 4th of July, but our Training Coordinator asked for the “on call” employee to sign up for a shift that was open on the 4th. The employee asked if she would lose her holiday on call compensation. April spoke to Chairman Fries and Chairman Fries stated to pay her the $50.00 on call benefit this time.
At 12:48 pm. Director Dagnan stepped back into the meeting. (ED Ford explained the situation to Director Dagnan)
ED Ford explained to the Board that we are short staffed and that we are having to mandatory employees for open shifts. April advised the Board that everyone is working so much overtime to try and help cover shifts. The Board agreed that since the employee signed up for the shift then technically that meant she was not “on call” and that she should not be paid the “on call” pay. The Board agreed to go ahead and pay the $50.00 to her this time, but to make sure that she knows this was a one-time thing and will not happen in the future. The Board also agreed that the person that is “on call” should not be asked to sign up for an “open shift” on that day in the future. Director Francis stated that he has paid overtime to employees when they work an extra detail/shift over and above what they are normally scheduled for, so that coverage has happened for special events.
At 12:56 pm. Vice Chairman Wilson stepped out of the meeting.
Director Dagnan also agreed that their department pays the employee overtime pay for anything over their normal 12 hours worked on a shift.
At 12:57 pm. Vice Chairman Wilson stepped back into the meeting.
Director Francis motioned to approve a temporary emergency clause that would pay employees the overtime rate (time and half) for any hours that are worked by the employee outside of their normally scheduled hours, this is to include even if they have sick/vacation/holiday time on their timesheet. This “emergency clause” will be evaluated month to month, and could end at the discretion of the Board immediately. Director Brewer seconded the motion. Vote: 6-0. The motion was adopted.
Columbia Southern University- MOU
Executive Director Ford advised the Board that we have renewed our MOU with Columbia Southern University.
Executive Director Ford advised that she didn’t have anything more to add, since previously discussed.
Executive Director Ford advised the Board that JASCO could save $416.00 if we sign a 3-year agreement for our virtual software, rather than paying year to year.
Director Stanley motioned to approve and pay for the 3-year renewal for the VMware. Director Dagnan seconded the motion. Vote: 6-0. The motion was adopted.
Jasper County Emergency Services Board announced to close for personnel records and evaluations pursuant to Mo. Statute Section 610.021 (3).
1:14 p.m. Director Dagnan motioned to go into closed session. Director Stanley seconded the motion. Vote: 6-0. The motion was adopted.
Brewer – In Favor
Dagnan – In Favor
Stanley – In Favor
Harrison – In Favor
Wilson – In Favor
Francis – In Favor
1:27 p.m. Director Brewer motioned to come out of closed session. Director Stanley seconded the motion. Vote: 6-0. The motion was adopted.
Brewer – In Favor
Dagnan – In Favor
Stanley – In Favor
Harrison – In Favor
Wilson – In Favor
Francis – In Favor
Director Dagnan advised the Board that April Ford has been doing a fantastic job when presenting at the different departments. Dagnan stated that he has been hearing all positive things about the presentation and the election.
1:29 p.m. Director Brewer motioned to adjourn. Director Dagnan seconded the motion. Vote: 6-0. The motion was adopted.
The next Board Meeting is scheduled for Tuesday, August 3rd at 12:00 p.m.
On the________ day of ________________2021
I, Tim Wilson, Vice Chairman ___________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the ________day of_________________2021
I, Dan Stanley, Director __________________________ attest the Jasper County Emergency Services Board Meeting Minutes for ___________________________. They have been reviewed and are accurate.