Board of Directors Meeting
Jasper County Emergency Services
March 1st, 2022
Vice Chairman Wilson called the meeting to order at 12:02 p.m. Meeting was held at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Vice Chairman Wilson, Dan Stanley, James Harrison, and Ron Brewer were contacted via conference call. At 12:05 p.m. Carl Francis and Greg Dagnan arrived at the meeting. Representing staff was Executive Director (ED Ford) April Ford and Office Support Clerk Amber Madison.
Representing Public in attendance was Bryan Harper with NROUTE.
Review and Action of Minutes
Open and closed meeting minutes were reviewed for the Board of Director’s Meetings held on
January 24th, 2022.
Director Brewer motioned to approve the open and closed meeting minutes for January 24th, 2022. Director Harrison seconded the motion. Vote: 4-0. Director Stanley abstained. The motion was adopted.
Public Comment and Correspondence
No public comment
Financial Report and Payment of Bills
ED Ford advised the Board that we have a few AT&T bills that are being contested, we have billing issues such as late payment that isn’t correct and AT&T lines that we don’t have in service.
At 12:05 p.m. Director Francis and Director Dagnan joined the meeting.
The sales tax deposit for January was received on February 7th, 2022, in the amount of $224,092.07. We have not received the sales tax check for February or March.
Total bills submitted for approval today $84,288.67.
Checkbook balance after payment of bills will be $11,852.91.
Accounts receivable balance: $3,016.67 (METS dispatching fee).
The Money Market account balance is $1,745,334.03.
Director Brewer motioned to approve the financial report and payment of bills. Director Stanley seconded the motion. Vote: 6-0. The motion was adopted.
Executive Director Report
See Attached Report
ED Ford advised the Board that she spoke to our Attorney Frank Foster, and he stated that we could use the architect for our parking lot project and that there isn’t a need for a written form of proposal (RFP). ED Ford advised the Board that we were refunded $175.00 for the roof rack repair on the Ford Explorer, due to a safety recall. ED Ford advised the Board that we are about to pay Viper for the phone system. ED Ford advised that she was involved in a motor vehicle accident in the Ford Explorer on February 17th, 2022. During the winter weather April slid off the roadway into the ditch on 96 Highway on her way into work. We took the vehicle to the repair shop and had the vehicle re-aligned. No other damage was done to the vehicle. April advised the Board that we will need to make a budget amendment to repair and maintenance of the Explorer at the end of the year. April was drug screened by Fyzical Therapy. Director Dagan recommended to add alcohol screening to the vehicle accident policy. ED Ford advised that she would take and revise the policy and add alcohol screening. ED Ford stated that we are looking into advertising that we are hiring. April highlighted that we had our kickoff meeting for Emergency Fire Dispatching (EFD). April also advised the Board that we are having problems with our new neighbors’ dogs. April stated that the dogs have bit 4 employees. The Board members advised that they were also out when they arrived at the meeting and were coming after them as they walked up to the JASCO building. ED Ford advised the Board that there is still interference on Fire West, and she will be filing a complaint with the FCC. She advised the Board that we have a work around right now. ED Ford will be attending CAD demos with Joplin Communications. April advised the Board that we had our water tested this morning by the Jasper County Health Dept. Our level for lead is a little higher than what is allowed, we will be contacting Colligan and other water treatment facilities to get a price for a reverse osmosis system. For now, we are drinking bottled water. ED Ford advised the Board that our well is only 82ft deep and this could be causing our problems. We will be checking into this and report back to the Board. April advised the Board that our recorder went down for a week, the recordings are on the Viper system, and we are trying to pull them off that server and place on a jump drive. ED Ford stated that we are working on agreements with RapidSOS. We will be trying out RapidSOS with Carthage Police Department first, to see how it goes. The Department needs to know that it can’t be used at home, or for personal reasons. It would be a HIPPA violation if they used it improperly. April also advised that bodycam integration is a new feature that is coming. We are also dispatching for auxiliary and animal control officers for Carthage Police Department.
Countywide Public Safety Radio System-Needs Assessment
Executive Director Ford advised the Board that TUSA is still working on RFP and we will be meeting with Joplin soon to discuss options and their plans so we are planning for interoperability.
A complaint has been filed with Scott Bigham in reference to the interference that we have been having with Fire West. This will take a while to resolve. April will work with Duenweg, Carl Junction, and Tri-Cities FD to come up with a plan until this happens.
Building Maintenance/Expansion/Parking Lot Update
Executive Director Ford advised that Anderson Engineering is almost done with the RFP.
Office Support Clerk Madison advised the Board that everyone is still appreciative of the overtime compensation, she advised the Board that there hasn’t been an abuse of the agreement and she went over the 4-week payroll report with the Board.
Director Francis motioned to approve and continue the Overtime Compensation policy. Director Stanley seconded the motion. Vote: 6-0. The motion was adopted.
Budget Amendment – Advertising
Executive Director Ford advised the Board that we have been checking into advertising on the radio and in the movie theaters. We have also reached out to old applicants that applied in the past. We are seeing that people want $15, $16 and higher per hour for starting wage. April requested that we increase the budget for advertising to $4,000.00.
Director Dagnan motioned to approve the increase from $1,200.00 to $4,000.00 on budget line 60111 Advertising, and authority to give April the authority to decide what advertising avenue would be best for JASCO. Director Stanley seconded the motion. Vote: 6-0. The motion was adopted.
Budget Amendment – Upgrade CAD Servers
Executive Director Ford advised the Board that our CAD servers are 2008 models. They want us to send in a budget to them telling them what we would be able to spend to upgrade the servers. Netsolus is doing most of the work on this project. We are waiting for an interface for EFD and EPD. We will need to move to the new product by May for cyber security. April, also mentioned that she will check and see if we can upgrade with Joplin CAD at the same time and save both Joplin and JASCO money.
Director Brewer motioned to approve for April Ford to spend up to $15,000.00 for the upgrade to the CAD servers. Director Francis seconded the motion. Vote: 6-0. The motion was adopted.
Budget Amendment – Explorer Maintenance
Executive Director Ford advised that has mentioned before we will need to increase the budget for repair and maintenance on the Director Vehicle for general maintenance such as tires, brakes, rotors etc.
Director Brewer motioned to add an additional $1,000.00 to the Director Vehicle repair and maintenance GL 61421. Director Dagnan seconded the motion. Vote: 6-0. The motion was adopted.
Executive Director Ford advised the Board that two boards on the HVAC system went out and we had to have them replaced. During this time, we had several space heaters plugged in throughout the center. One of the outlets in the Admin Lobby tripped a breaker and caused the outlet and the space heater to have damage. We had Joplin Industrial Electric come out and replace the electric outlet in the Admin Lobby. April also recommended that we replace Amber’s electric fireplace that was damaged.
Policy – Company Vehicle Accident
Executive Director Ford will work on completing the vehicle accident policy. She will add breathalyzer testing per the recommendation made by Director Dagnan. We will also have where/when/ and what happened. April will also have the policy approved by our Attorney Frank Foster.
Director Dagnan motioned to approve the policy with the additions and approval of Frank Foster. Director Harrison seconded the motion. Vote: 6-0. The motion was adopted.
MODOT Request about Tower Space
Executive Director Ford advised the Board that we could consider letting them add equipment to the tower, but if the tower must come down then MODOT would pay for it. We can discuss this further if we need.
At 12:51 p.m. Director Dagnan left the meeting.
Removal of Officer from Bank accounts, Safety Deposit Box, Credit Cards and from Security Bond.
Executive Director Ford requests the approval to remove Past Board Chairman Jeffrey Fries from all accounts.
Director Francis motioned to remove past Board Chairman Jeffrey Fries from all Bank accounts, Safety Deposit Box, Credit Cards and from Security Bond. Director Brewer seconded the motion. Vote: 5-0. The motion was adopted.
Jasper County Emergency Services Board announced to close for specifications for competitive bidding pursuant to Mo. Statute Section 610.021 (11).
Vote: Wilson – In Favor
Francis – In Favor
Harrison – In Favor
Brewer – In Favor
Stanley – In Favor
1:07 p.m. Director Stanley motioned to come out of closed session. Director Francis seconded the motion. Vote: 5-0. The motion was adopted.
Vote: Wilson – In Favor
Francis – In Favor
Harrison – In Favor
Brewer – In Favor
Stanley – In Favor
1:07 p.m. Director Stanley motioned adjourn. Director Francis seconded the motion. Vote: 5-0. The motion was adopted.
The next Board Meeting is scheduled for Tuesday, April 5th, 2022, at 12:00 p.m.
On the________ day of ________________2022
I, Vice Chairman Wilson ___________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the ________day of_________________2022
I, Dan Stanley, Director __________________________ attest the Jasper County Emergency Services Board Meeting Minutes for ___________________________. They have been reviewed and are accurate.