Board of Directors Meeting
Jasper County Emergency Services
May 3rd, 2022
Chairman Harrison called the meeting to order at 12:14 p.m. Meeting was held at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Chairman Harrison, Greg Dagnan, Dan Stanley, and Tim Wilson via conference call. Representing staff was Executive Director (ED Ford) April Ford and Office Support Clerk Amber Madison.
Representing Public – No representing public
Director Dagnan motioned to approve agenda and to proceed with the meeting. Director Wilson seconded the motion. Vote: 4-0. The motion was adopted.
Review and Action of Meeting Minutes
Open and closed meeting minutes were reviewed for the Board of Director’s Meetings held on
April 5th, 2022.
Director Dagnan motioned to approve the open and closed meeting minutes for April 5th, 2022. Director Wilson seconded the motion. Vote: 4-0. The motion was adopted.
Public Comment and Correspondence
No public comment
Financial Report and Payment of Bills
ED Ford advised the Board that while she was on vacation in New York and while at Navigator in Tennessee she used the JASCO credit card by mistake for LYFT rides. ED Ford has been invoiced for the transactions. The sales tax deposit for March was received on April 7th, 2022, in the amount of $447,877.00. We have not received the sales tax check for April or May.
Total bills submitted for approval today $479,397.82.
Checkbook balance after payment of bills will be $19,946.71.
Accounts receivable balance: $290.64 (April Ford invoice for LYFT charges).
The Money Market account balance is $1,735,251.67.
Director Stanley motioned to approve the financial report and payment of bills. Director Wilson seconded the motion. Vote: 4-0. The motion was adopted.
Committee Reports- ED Ford advised the Board that we did have a service committee meeting with TUSA Consulting to review the RFP for the radio project. The meeting was held at JASCO and Director Francis, Steven Williams and ED Ford were in attendance. Director Ford stated that Director Francis mentioned that he was going to be checking with Joplin to see if they wanted to be involved in this radio project. ED Ford advised the Board that Captain Austin Wolf said he was going to write a letter requesting that Joplin be considered for possible system sharing by Motorola for the radio project, ED Ford was unsure if this was approved by the City Manager.
Executive Director Report
See Attached Report
ED Ford advised the Board that training with the Juvenile Officers will be happening this week. Ed Ford advised the Board that we still have the contractor engaged and we are just waiting. Ed Ford stated that Sheriff Kaiser will be trying to obtain ARPA funds for the smaller law agencies for the purchase of radios that have been approved to be on MOSWIN. Ed Ford advised the Board that Mission Critical Partners has been working on surveys to go out to private and public entities. The survey should go out soon. Ed Ford also advised the Board that we are trying to get a refund from Central Square in reference to a switch2switch that we paid for and that is not working. April also advised the Board that Joplin Communications purchased a new CAD, so the switch2switch won’t work when they make the move to the new CAD system. Ed Ford advised the Board that we had to call out Carthage Fire Department because our track lighting started to smoke. April stated that we have two applicants that are observing, and we hope to have more applications coming in with the new advertising that we are working on.
At 12:26 p.m. Vice Chairman Wilson stepped into the meeting and disconnected via conference call
Ed Ford advised the Board that we are now on 48 hours per week rotation, and this seems to be helping with overtime. Ed Ford advised the Board that the software and training for Emergency Fire Dispatch (EFD) is going smoothly. April advised the Board that she was thinking about talking to Tim Wilson and Jeff Fries about being an instructor for Emergency Police Dispatch (EPD) if we can get money to do this. April advised the Board that Springfield-Greene Communications is operating on Viper phone system now. Ed Ford advised the Board that she is applying for a master’s degree and request for permission from the Board to pursue this degree, because the program is an 18-month program that will require April to go to California once a quarter/every quarter for a week and a half. JASCO would not be out any money, because the travel expenses are covered by the program. The Board agreed that if JASCO was not out any money, then they would approve April to attend and complete the program. Director Dagnan advised the Board that he heard from Motorola that Public Safety radios are at least a year out when being ordered.
Countywide Public Safety Radio System-RFP and Bidding
Executive Director Ford advised the Board that the RFP (request for proposal) is complete and ready for publishing. There were several mistakes/spelling errors/wrong states/other information from other projects that they had completed that didn’t belong in the RFP that needed corrected.
Director Dagnan motioned to accept the RFP for 2022-001 – Jasper County Emergency Services 7/800MHz P25 Radio System. Director Stanley seconded the motion. Vote: 4-0. The motion was adopted.
Ed Ford advised the Board that we are going to use an electronic bid software to post this. We will run an ad in the Joplin Globe this week and next week.
April advised the Board that we don’t have answers from the FCC – right now it seems to be working. We might have to fix some coax cables at Fire West. Ed Ford advised the Board that we would like to buy a repeater to use for Asbury Fire. Dagan thinks that our problems are SCADA related. Ed Ford advised the Board that the Tower is licensed as a business and not Public Safety so there is nothing that we can do about the SCADA if it is the problem, except for doing some testing or attempt to change frequencies.
Building Maintenance/Expansion/Parking Lot Update
Executive Director Ford requests that we have an engineer involved in the parking lot project. Ed Ford requested to get a quote from Anderson Engineering to oversee the project. The Board agreed that we could get quotes from Engineers. Director Dagnan said to contact Zane Engineering for a quote as well.
Office Support Clerk Madison advised the Board that everyone is still appreciative of the overtime compensation, she advised the Board that there hasn’t been an abuse of the agreement and she went over the 4-week payroll report with the Board.
Director Stanley motioned to approve and continue the Overtime Compensation policy. Director Dagnan seconded the motion. Vote: 4-0. The motion was adopted.
Staffing and Recruitment / Wage Scale / MCP
Executive Director Ford advised that she had heard Joplin Communications may be planning on going to $18.00 an hour. Joplin may be looking into a ballot issue for public safety funding.
2021 Audit – Final report for Department of Revenue
Executive Director Ford advised the Board that we have completed our 2021 audit, and we request the authority to send the report to the State.
Director Wilson motioned to accept and to send the 2021 Audit Report to the Missouri Department of Revenue. Director Dagnan seconded the motion. Vote: 4-0. The motion was adopted.
Executive Director Ford advised the Board that Bill Hawkins is on the Board now, and that he could not make this meeting because of the Chiefs conference. James Harrison is our new Board Chairman now and Ron Brewer will be moving and resigning from the Board. The Board agreed that if Ron Brewer submits his resignation in writing, then we will accept his resignation from the Board. April suggested Keith Stammer to join the Board.
At 12:55 p.m. Director Wilson left the meeting and joined via conference call.
Addition of Board Officer to all Accounts – Bank Accounts, Safety Deposit Box, Credit Cards and Security Bond.
Executive Director Ford requests a motion to add Board Chairman James Harrison to Jasper County Emergency Services SMB Checking/Payroll/Money Market/Safety Deposit Box/Security Bond/VISA/Phillips 66 fuel card/Walmart Credit card.
Director Wilson motioned to add Chairman James Harrison to the Jasper County Emergency Services SMB Checking/Payroll/Money Market/Safety Deposit Box/Security Bond/VISA/Phillips 66 fuel card and Walmart Credit card. Director Dagnan seconded the motion. Vote: 4-0. The motion was adopted.
Budget Amendment – Vehicle Maintenance – Director Vehicle
Executive Director Ford advised the Board that the trim on the Ford Explorer came off and we paid just over $600.00 to repair it. April advised the Board that when she returned from the Navigator trip, she had a flat tire on the Ford. The replacement of the tires was $818.00. April advised the Board that we will need to add $1,000.00 to the Ford maintenance GL61421.
Director Stanley motioned to amend the GL61421 budget and to approve the addition of $1,000.00 to vehicle repair and maintenance for the Executive Director GL. Director Dagnan seconded the motion. Vote 4-0. The motion was adopted.
Budget Amendment – Building Maintenance – Plumbing
Executive Director Ford advised the Board that Roto Rooter ran a camera thru our pipes and there is a large area in the EOC that is causing a problem. The recommendation is to replace the toilets and see if this fixes the issue.
Director Wilson motioned to replace the toilets. Director Stanley seconded the motion. Vote 4-0. The motion was adopted.
Budget Amendment – Tower Equipment – Tower light
Executive Director Ford advised the Board that we are still waiting details on what we will need from Flash Technologies for a quote. This will go with the radio project, so we will try get details from vendors. We have information into the FAA since our tower light is out during the day. We will need to make the move to LED lighting eventually.
NetMotion Licensing and Maintenance
Executive Director Ford advised the Board that the NetMotion licenses are purchased through resellers. We have been working with SHI International Corp for NetMotion licenses. The accounting department didn’t keep track of who did and who didn’t pay for their licenses. SHI is wanting us to pay for the NetMotion licenses for all departments and then we invoice the departments. April spoke to our Attorney Frank Foster, and he stated that he could draft a contract or MOU for us to use with the Cities. Director Dagnan stated that we would need to have the departments go to their city council and require council meeting minutes approving to pay the bill to JASCO. All Board members agreed to have the cities go to council and for April to get an MOU together to be approved at the June Board meeting, giving the departments time to go to the council meetings in July for approval.
Executive Director Ford advised the Board that SMB set up a new pledge for the extra money that we have received. SMB bought the bond that they bought for the JCSO renovation improvement project. April advised the Board that she sent this bond to Gene Mense to look over because we were not a part of the JCSO renovation project. The Board agreed to wait on an answer from Gene Mense.
SMB Security Pledge
Executive Director Ford read off the security pledge from Country Club Bank as of March 31, 2022, where the original face value and book value is $2,000,000 and the market value is $1,846,980.00.
Director Wilson motioned to accept the security pledge as presented. Director Dagnan seconded the motion. Vote: 4-0. The motion was adopted.
At 1:16 p.m. Director Stanley motioned adjourn. Director Wilson seconded the motion. Vote: 4-0. The motion was adopted.
The next Board Meeting is scheduled for Tuesday, June 7th, 2022, at 12:00 p.m.
On the________ day of ________________2022
I, James Harrison, Chairman ___________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the ________day of_________________2022
I, Dan Stanley, Director __________________________ attest the Jasper County Emergency Services Board Meeting Minutes for ___________________________. They have been reviewed and are accurate.