Board of Directors Meeting
Jasper County Emergency Services
September 20th, 2022
Chairman Harrison called the meeting to order at 11:06 p.m. Meeting was held at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Chairman Harrison, Dan Stanley, Bill Hawkins, and Carl Francis.
Representing staff was Executive Director (ED Ford) April Ford, and Office Support Clerk Amber Madison.
Representing Public – Keith Stammer, and Brian Harper with NRroute joined the meeting at 11:11 a.m.
Review and Action of Meeting Minutes
Open and closed meeting minutes were reviewed for the Board of Director’s Meetings held on August 25th, 2022.
Director Stanley motioned to approve the open and closed meeting minutes for August 25th, 2022. Director Francis seconded the motion. Vote: 4-0. The motion was adopted.
Public Comment and Correspondence
No public comment
Financial Report and Payment of Bills
ED Ford advised the Board that Amber has been working with Missouri Department of Revenue and trying to get the formal report showing who is submitting sales tax. Missouri Department of Revenue has advised us that we will need to have the Jasper County Commissioners office sign the document for us to see the information. April advised the Board that she would speak with John Bartosh and be put on the commissioner’s meeting agenda.
Brian Harper with NRoute joined the meeting at 11:11 a.m.
The sales tax deposit for August was received on September 7th, 2022, in the amount of $526,456.28. We have not received the sales tax check for September.
Total bills submitted for approval today $79,63.20
Checkbook balance after payment of bills will be $31,683.00.
Accounts receivable balance: $3,039.17. (Records Request, METS dispatching fee)
The Money Market account balance is $3,388,884.86.
Director Stanley motioned to approve the financial report and payment of bills. Director Francis seconded the motion. Vote: 4-0. The motion was adopted.
Chairman Harrison opened the floor for public comment and correspondence from Brian Harper
Brian Harper apologized for his tardiness and advised the Board that he is available for any questions that they may have during this meeting.
Executive Director Report
See Attached Report
ED Ford advised the Board that the Jasper County Sheriff’s Office has offered JASCO the Region D incident command truck if they decide to not keep it. We would have to get approval from the RHSOC- Regional Homeland Security Oversight Committee to take over maintenance and that may cost around $8,500.00 a year. JASCO would want to apply for grants to help with the funding if this is approved. April advised the Board that our Incident Response Team has spent several hours inventorying and training on the truck. IRT participated in the Communications Vehicle exercise that just occurred. Keith Stammer advised that the Board needs to check with the RHSOC to make sure that they are ok with the truck going to JASCO. April advised that she will check with RHSOC first. We would need to figure out where we would keep the truck if approved. She will get further information on this and check with the RHSOC and bring back to a future meeting. ED Ford advised the Board regarding the radio project that interest rates are going up .75%. Director Francis stated that there will be several options for lending when we are ready, but ultimately, we will probably end up with a municipal lease. ED Ford advised the Board that we will be going live with Emergency Fire Dispatch protocols on October 25th, 2022. ED Ford advised the Board that we have lost two employees and one employee will be dropping to part time. We have hired one and another is in background. The two employees that left, left due to schedule and pay. ED Ford advised the Board that we are waiting on electrical quotes for the power surge that occurred. We may have the water pressure issue fixed and we will be doing maintenance on the water softener ourselves to save money by changing out the filter more often.
JCESB Western District Board Director Open Seat
ED Ford advised the Board that Keith Stammer is interested in appointment as the Western District Board Director.
Director Francis motioned to appoint Keith Stammer to the Jasper County Emergency Services Western District Board position. Director Stanley seconded the motion. Vote: 4-0. The motion was adopted.
ED Ford advised Keith Stammer that he will need to be sworn in and that she will schedule a time for his Board training.
Countywide Public Safety Radio System-RFP and Bidding
ED Ford advised the Board that Director Dagnan, Steven Williams, and herself have meetings setup in Jefferson City and Arkansas to speak with Roger Strope on Friday about the MOSWIN/Motorola System. We start negotiations with Motorola on September 26th. ED Ford stated that the Jasper County Sheriff’s Department purchased radios for Law Enforcement agencies with ARPA funds. The radios will be programmed in January 2023. Carthage Police Department was not approved for MOSWIN so they won’t have the new radios yet. Director Hawkins advised that Carthage wasn’t approved because if Carthage Police Department changes, then everyone must change, including schools, utilities, etc. Director Hawkins stated that once the countywide public safety radio system goes live Carthage will keep up the NexEdge system for utilities, schools etc.
Office Support Clerk Madison advised the Board that nothing has changed, and there is no cause for any concern of mistreating the temporary policy. The Board approved to continue the overtime compensation policy.
Staffing and Recruitment / Wage Scale / MCP
ED Ford advised that the report with Mission Critical Partners is almost complete. We will try to have the final report ready by October, but we need to know what the radio project with cost. We are looking at several different options and plans. We are also looking into doing payroll once a week. Amber Madison and ED Ford explained the benefits of processing payroll once a week, it would help the employees, it would be easier to process, and it would appeal to the current workforce.
MOU Discussion over OPSCenter CAD, Freedom and MDC logins
ED Ford advised that the MOU’s are still going to everyone’s City Council meetings for approval. Attorney Frank Foster suggested that everyone using the Freedom software sign the document stating that they will not release information to the public. ED Ford advised that the Chiefs are saying that would be too difficult to have all the employee’s sign. The Chiefs advised that they could sign the documents and make sure their staff knows the policy. The Board discussed different ideas and decided that the Chiefs could sign the document and send JASCO the signed understanding and policy from each department.
- 61513 – Training for Viper Phone System
ED Ford advised the Board that our AT&T technician is retiring and she requests that the Board approve Steven Williams and Drew LeMasters to go thru the Viper training. The Viper training would cost $13,000.00, so we would need to approve a budget amendment to 61513.
Director Francis motioned to approve to add $13,000.00 to budget line 61513. Director Hawkins seconded the motion. Vote: 4-0. The motion was adopted.
- 60419 – Radio Equipment for Law 2, WCPD, and CJPD going to MOSWIN
ED Ford advised that we need to purchase Motorola radios for the consoles early to dispatch for those coming on to MOSWIN now. These radios will be deducted from the total project when we get to the purchasing point of the project. Director Francis and the Board agreed to go ahead and allow April to purchase the radios at this time and that we will not need a budget amendment at this time. We can amend the budget at the end of the year if needed.
Budget – METS Service Fee
ED Ford requested that we stop charging METS a fee for service. April suggested that METS continue to pay for the software that they are currently using, but that we discontinue billing them for the monthly dispatching fees. We currently do not do anything different for them than what we do for all the other agencies that we dispatch for.
Director Francis motioned to stop charging METS the monthly dispatching service fee as of October 1st, 2022. METS would continue to be billed for the software fees. Director Stanley seconded the motion. Vote: 4-0. The motion was adopted.
Jasper County Emergency Services Board announced to close for specifications for competitive bidding pursuant to Mo. Statute Section 610.021 (11). No closed session.
At 11:48 a.m. Director Hawkins motioned adjourn. Director Francis seconded the motion. Vote: 4-0. The motion was adopted.
The next Board Meeting is scheduled for Tuesday, October 4th, 2022, at 12:00 p.m.
On the________ day of ________________2022
I, James Harrison, Chairman ___________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the ________day of_________________2022
I, Dan Stanley, Secretary __________________________ attest the Jasper County Emergency Services Board Meeting Minutes for ___________________________. They have been reviewed and are accurate.