MINUTES
Board of Directors Meeting
Jasper County Emergency Services
February 7th, 2023
Vice Chairman Wilson called the meeting to order 12:02 p.m. Meeting was held at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Vice Chairman Wilson, Carl Francis, Keith Stammer, Greg Dagnan, Dan Stanley, and Bill Hawkins.
Representing staff – Executive Director (ED) April Ford, Systems Manager (SM) Steven Williams, Operations Manager (OM) Brandon McClintock.
Representing Public –Bryan Harper with NRroute and Rusty Snyder with Asbell
Review and Action of Meeting Minutes
Open meeting minutes for December 12th and open and closed meeting minutes for January 3rd were reviewed.
Director Stammer motioned to approve both the open meeting minutes for December 12th, 2022 and the open and closed meeting minutes for January 3rd, 2023. Director Hawkins seconded the motion. Vote: 6-0. The motion was adopted.
Public Comment and Correspondence
No comment.
Financial Report and Payment of Bills
Total bills submitted for approval today $481,934.16.
Checkbook balance after payment of bills will be $41,679.08.
Accounts receivable balance: $1,670.55 (CPD NetMotion, METS)
The Money Market account balance is $4,072,979.97.
ED Ford advised the Board that we still have four pending disputes with AT&T, one with First Net and are waiting on reimbursement from SHI.
Director Stanley motioned to approve the financial report and payment of bills. Director Hawkins seconded the motion. Vote: 6-0. The motion was adopted.
Committee Reports
No report
Executive Director Report
See Attached Report
Executive Director Ford referred to her report, noting the work being performed on the MOU with the TRS Board for Zone 4 and Zone 6 connection and stated there would be MOU’s developed with MOSWIN. She further reported waiting for word to move on the wage scale parity and reported a workman’s compensation claim with MEM. She informed the Board of the financial audit schedule for 2/28-3/1.
OM McClintock had reported in the typed report on staffing, hiring, training, statistics, and team recognition and awards. ED Ford just let them know about the staffing situation, those out on FMLA and maternity leave, the changes to hiring process, and the Life Saving and Stork Awards being given out and how that was being handled to keep from having delays in staff recognition.
SM Williams reported on the tower light being operational, Fire West repeater being changed out and the possibility of an amplifier being installed. He reported that the Sheriff is looking to take down the NXDN system end of February, first of March if all MOSWIN radios are installed and operational. He further reported on the kick off meeting and project management meetings on the county-wide public safety trunked radio system project. Reporting that all stakeholders were at the table for this meeting, to include MOSWIN, Zone 4/Springfield Utilities, Joplin Police Department, TUSA, Motorola, and JASCO. He further reported on the parking lot expansion project and the site visit between April and all parties.
ED Ford reported about the collaboration with Joplin, Newton Co Central, and JASCO on the GIS work, Virtual Academy training platform paid by the State 911 Service Board, Senate Bill 24 regarding Missouri First Responder Mental Health Initiative Act and Reclassification to Public Safety. She reported they are gathering information on the website for AED’s for PulsePoint and that they are waiting for the Viper phone system backup with FirstNet to be completed. She informed the Board that the Missouri 911 Service Board has released and RFP for a NG911 buildout and that they are in the re-accreditation process for EMD.
Unfinished Business
Countywide Public Safety Radio System-Resolution 2202-02
ED Ford reported that Joplin had sent an email on January 18th in response to her letter, reporting they wanted to proceed with the project. They were invited to the kick off meeting with Motorola and will be at all meetings throughout the project. Alan with TUSA asked for a letter from Joplin to discuss expectations and they reported they have chosen to use an EDGE solution for connection instead of becoming a simulcast site of JASCO. They did consider this but felt the EDGE would benefit both parties from a redundancy standpoint. She reported that they will be adding 3 TDMA/DDM channels to their existing 9 channel site, and 3 TDMA/DDM channels to their existing 5 channel site at South Mountain and another channel for a full 6 channels. She reported that Motorola engineers are looking into the EDGE to see if it must be installed at JASCO’s site or if it can be installed at their dispatch site. That is their preferred site. Joplin will need connectivity back to the JASCO DSR and we are discussing the microwave or fiber.
She reported that Motorola engineers are setting up the proposed tower layout for the two greenfield sites so they can get approval from Sarcoxie and potential land owners about the use of land.
She also reported that NRoute is not ready to install the Law Radios yet, but they are working on the programming needs for JASCO and the timeline with JCSO, Law agencies, and NRoute for their go-live.
Overtime Compensation
Executive Director Ford referred to Office Support Clerk Madison’s report and advised the Board that nothing has changed, and there is no cause for any concern of mistreating the temporary policy. The Board approved to continue the overtime compensation policy.
Parking Lot Bid Process
ED Ford reported on the parking lot bids, the pricing, and references. Jeff Asbell Excavating & Trucking, Inc. was recommended for the project based on pricing. She did report on the additional costs for utilities to be moved, tree line modifications if it goes onto the neighbors property, and the discussion to get quotes for a privacy fence and maybe a different ingress/egress driveway if possible and feasible.
- Sprouls Construction, Inc. $224,032.00
- B3 Contractors, LLC. $216,759.50
- Jeff Asbell Excavating & Trucking, Inc. $188,603.11
Director Francis motioned to approve the parking lot expansion project with Jeff Asbell Excavating & Trucking, Inc. Director Dagnan seconded the motion. Vote: 6-0. The motion was adopted.
New Business
Budget Amendment 2022
ED Ford reported that during her review, it was noted that the Missouri 911 Service Board submitted a payment report for revenue on $50,000 with the report for the pre-paid wireless tax. This caused confusion on the $50,000 grant payment by the Missouri 911 Service Board and it was put in the GL as Pre-Paid Wireless Funds. She has since moved this and corrected it to be under Grant Revenue. (43400-47100 was corrected on 1/12/23)
Director Stanley motioned to approve the Revenue GL modification from Pre-Paid Wireless to Grant for $50,000. Director Hawkins seconded the motion. Vote: 6-0. The motion was adopted.
Security Pledge
ED Ford advised the Board that Southwest Missouri Bank has added another security pledge, being held by Country Club Bank as of December 31, 2022 with a book value of $4,858,104.60 and face value of $545,000.00 from Saint Joseph Mo Go UT effective January 9, 2023.
Director Francis motioned to approve the Security Pledges. Director Stanley seconded the motion. Vote: 6-0. The motion was adopted.
Surplus Inventory
ED Ford advised they will have surplus inventory at future meetings.
March JCESB Meeting Date
ED Ford advised she will be out of town for the March and April meetings, but will plan to be virtual for both meetings, if possible.
Brief break prior to closed session started at 12:32 and ended at 12:39.
At 12:39 p.m. Director Stanley motioned to go into closed session for the purposes of discussing personnel records. Director Dagnan seconded the motion. Vote: 6-0. The motion was adopted.
Vote: Wilson – In Favor
Dagnan – In Favor
Stammer – In Favor
Hawkins – In Favor
Francis – In Favor
Stanley – In Favor
At 12:52 p.m. Director Stammer motioned to come out of closed session. Director Hawkins seconded the motion. Vote: 6-0. The motion was adopted.
Vote: Wilson – In Favor
Dagnan – In Favor
Stammer – In Favor
Hawkins – In Favor
Francis – In Favor
Stanley – In Favor
No competitive bidding was discussed while in closed session.
At 12:53 p.m. Director Stammer motion to adjourn. Director Wilson seconded the motion. Vote: 6-0. The motion was adopted. Meeting adjourned.
The next Board Meeting is scheduled for Tuesday, March 7th, 2023, at 12:00 p.m.
On the________ day of ________________2023
I, Tim Wilson, Vice Chairman ___________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the ________day of_________________2023
I, Dan Stanley, Secretary __________________________ attest the Jasper County Emergency Services Board Meeting Minutes for ___________________________. They have been reviewed and are accurate.
