Board of Directors Meeting
Jasper County Emergency Services
March 7th, 2023
Chairman Harrison called the meeting to order 12:05 p.m. Meeting was held at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Chairman Harrison, Tim Wilson, Carl Francis, Keith Stammer, Bill Hawkins, Greg Dagnan, and Dan Stanley.
Representing staff – Office Support Clerk (OSC) Amber Madison, Systems Manager (SM) Steven Williams, Operations Manager (OM) Brandon McClintock and via phone Executive Director (ED) April Ford.
No Representing Public
Review and Action of Meeting Minutes
Open and closed meeting minutes for February 7th, 2023, were reviewed. Director Wilson advised to review and change the meeting minutes. The meeting minutes need to be corrected to read that Chairman Harrison was not in attendance and that Director Stanley attended the February 7th, 2023, meeting.
Director Wilson motioned to approve both the amended open and closed meeting minutes for February 7th, 2023. Director Stammer seconded the motion. Vote: 7-0. The motion was adopted.
Public Comment and Correspondence
Financial Report and Payment of Bills
Total bills submitted for approval today $65,693.84.
Checkbook balance after payment of bills will be $4,578.44.
Accounts receivable balance: $0.00
The Money Market account balance is $4,465,075.24.
ED Ford advised the Board that we still have four pending disputes with AT&T.
Director Stanley motioned to approve the financial report and payment of bills. Director Wilson seconded the motion. Vote: 7-0. The motion was adopted.
Executive Director Report
See Attached Report
Executive Director Ford advised the Board that they are working on an MOU for zone 4 with MOSWIN. ED Ford stated that OSC Madison is working on getting quotes for the copier contract that is up in April. ED Ford stated that our annual audit has been completed, we are just waiting on the report from Gene Mense. ED Ford advised the Board that OSC Madison was nominated for the MPSCC Support Services Professional of the Year award, however she wasn’t chosen. ED Ford stated that Legislative has passed unanimously the reclassification of 911 Dispatchers to be First Responders. ED Ford advised the Board that we have been reaccredited for our EMD and we will be recognized at Navigator in April.
OM McClintock reported to the Board that KOAM news will be coming in on March 8th to do a news story on our Center. He also advised the Board that we have 2 new employees that started training last week, we have applicants going through the background process and Kellie Balcom was promoted to Team Leader.
SM Williams reported to the Board that Fire West amplifier has been installed and he will be completing testing to make sure it is working properly. SM Williams advised the Board that he has multiple price quotes for the fences and that we are going to start using KnowBe4 for simulated cyber security testing.
Countywide Public Safety Radio System – Tower updates
ED Ford reported that she reached out to Sarcoxie Mayor Triplett in reference to the Sarcoxie tower site that they were supposed to discuss at the last City Council meeting. However, she hasn’t heard back from him. ED Ford stated that they are also looking at property at 43/maple, but there is a lot of work that would need to be done at the existing tower and for the property they were looking at to purchase, the property is in a trust. ED Ford advised the Board that the Joplin tower has not had a recent study and the tower has had work. Motorola had previously refused to climb the tower based on the tower issues. The tower owner has made changes, but Motorola said the tower would need to be inspected before equipment could be placed on the tower. Motorola has advised that they will not climb the tower without it passing inspection. If the tower doesn’t pass inspection, then we would have to build a new tower or that part of the project would be on us for cost and responsibility. ED Ford is waiting for a cost of the proposed inspection.
Law Radio Plans
ED Ford advised the Board that they are preparing for the law move over from JCSO NexEdge to MOSWIN. ED Ford advised the Board that there have been some Chiefs that have been trying to get the equipment installed into the patrol vehicles on their own. April spoke to Motorola and advised NRoute that this can’t be done, because it would not be under the warranty that Motorola will have.
Office Support Clerk Madison’s advised the Board that nothing has changed, and there is no cause for any concern of mistreating the temporary policy. The Board approved to continue the overtime compensation policy.
Parking Lot/Utilities/Tree Line/Fencing
ED Ford reported that Anderson Engineering reassessed the property, they have cut the curbs and the tree trimming is being completed, they are just waiting for the removal of the trees. Director Wilson suggested to let the neighbor have the tree for firewood. The Board discussed this and agreed to let the neighbor have the trees that were trimmed. Steven Williams will call Asbell and advised them. SM Williams advised that he should be hearing back from Liberty tomorrow about moving the utilities. Williams advised that the quotes for the fencing project are between $14,000-$23,000.00. This would be for 6ft cedar fence with steel poles that would be 300 ft of fence that would separate our property from the neighbor’s property and a fence around the trash containment. ED Ford advised the Board that we are still talking to MSHP about an easement that would go to their property and driveway. MODOT is wanting their attorneys to talk about this first before they make any decisions. The Board discussed and advised April to move forward with our current projects, so that we are not waiting on MODOT.
OSC Madison advised the Board that National Telecommunicators Week is April 9th – 15th 2023 and our theme this year is traveling around the world with Dispatch. Madison advised the Board that we will be planning food and activities for the Dispatchers and would love to see the Board members.
At 12:35 p.m. Director Wilson motioned to approve the Resolution for National Telecommunicators Week 2023. Director Stammer seconded the motion. Vote: 7-0. The motion was adopted.
Vote: Harrison – In Favor
Wilson – In Favor
Francis – In Favor
Stammer – In Favor
Hawkins – In Favor
Dagnan – In Favor
Stanley – In Favor
ED Ford advised the Board that we had Paschal Heating and Air come out and check our HVAC. We were out of freon, and we had them refill the unit with freon. At that time, we did not have a test done to see if there was a leak. Since the completion of that we did have to have them come back out and complete a pressure test to see where the freon was leaking out. Paschal located the leak in the maintenance room. The pipes from the west unit had vibrated and caused a whole in the pipe. Paschal repaired the pipe and refilled the unit with freon. The bill was presented for the Board members to see. ED Ford advised the Board that we had to complete the repairs and that we will need to amend the budget at the end of the year for this repair.
At 12:41 p.m. Director Stanley motion to adjourn. Director Stammer seconded the motion. Vote: 7-0. The motion was adopted. Meeting adjourned.
The next Board Meeting is scheduled for Tuesday, April 4th, 2023, at 12:00 p.m.
On the________ day of ________________2023
I, James Harrison, Chairman ___________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the ________day of_________________2023
I, Dan Stanley, Secretary __________________________ attest the Jasper County Emergency Services Board Meeting Minutes for ___________________________. They have been reviewed and are accurate.