Board of Directors Meeting
Jasper County Emergency Services
April 4th, 2023
Chairman Harrison called the meeting to order 12:08 p.m. Meeting was held at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Chairman Harrison, Tim Wilson, Carl Francis, Keith Stammer, Bill Hawkins, Greg Dagnan, and Dan Stanley.
Representing staff – Office Support Clerk (OSC) Amber Madison, Systems Manager (SM) Steven Williams, Operations Manager (OM) Brandon McClintock and via phone Executive Director (ED) April Ford.
Representing Public – Brian Harper with NRoute.
ED Ford advised the Board that she needed to make an addition to new business. ED Ford requested to add Priority Dispatch to the agenda under new business.
Director Wilson motioned to approve the addition of Priority Dispatch to the agenda. Director Stammer seconded the motion. Vote: 7-0. The motion was adopted.
Review and Action of Meeting Minutes
Open meeting minutes for March 7th, 2023, were reviewed.
Director Stanley motioned to approve the open meeting minutes for March 7th, 2023. Director Dagnan seconded the motion. Vote: 7-0. The motion was adopted.
Public Comment and Correspondence
Financial Report and Payment of Bills
Total bills submitted for approval today $71,610.18.
Checkbook balance after payment of bills will be $7,266.16.
Accounts receivable balance: $209.34 (JCSO Traffic Detail)
The Money Market account balance is $4,729,903.19.
Director Stammer motioned to approve the financial report and payment of bills. Director Stanley seconded the motion. Vote: 7-0. The motion was adopted.
Executive Director Report
See Attached Report
Executive Director Ford advised the Board that they are working on an MOU for zone 4 with MOSWIN. ED Ford advised the Board that we are completing demos and working with prepared live to implement a new live technology that is coming out. This update would allow our Dispatchers to see videos of the incident in real time. The Dispatchers would send a link to the caller and request permission to view the callers cell phone video. We will be having the Team Leaders try this out first. ED Ford stated that OSC Madison is working on getting quotes for the copier contract that is up in April. ED Ford advised the Board that she still waiting on the direction on the wage scale parity work regarding the Systems Manager and Operations Manager positions. ED Ford advised the Board that we have a new representative at AT&T, and a new representative at FirstNet. ED Ford stated that the Jasper County Sheriffs Office is considering asking us to take over their NetMotion account and they would reimburse us for their user licenses. If this occurs, she will bring it to the Board for budget amendment approval. ED Ford advised the Board that Morris has given us a quote of $1,500.00 a month for a lease on the Joplin tower.
OM McClintock reported to the Board that we have 5 trainees in the comm room. We have a Quality Assurance refresher course set for April 25th,2023. This refresher course will get our q’s trained properly on how to q calls, both EMD and EFD calls. OM McClintock also advised the Board that we are short-staffed due to medical leave, and that we may have to go to a 48 hr 48 hr rotation. Instead of a 36hr 48hr rotation that we are currently on.
SM Williams reported to the Board that all agencies are off NexEdge except for Carthage Fire Department. The Fire Departments have been moved to Fire West. Municipal law agencies are now on MOSWIN. So far we have had good coverage. Williams also advised the Board that we are having HVAC problems again, and that we will discuss that in detail during unfinished business.
OSC Madison reported to the Board that the overtime compensation is still going well. We do have two employees out on FMLA and 2 additional employees going on FMLA in April and May. We recently lost an experienced employee, and we expect overtime to increase. Madison advised the Board that we did have to reimburse an employee AFLAC premium ($17.07) that were taken out of a paycheck twice. Madison advised the Board that we did have to cancel 2 flights to Navigator. We were able to have the funds for the flights issued to us as flight credit to use within one year of 3/31/2023. We did lose $100.00 for the rental car that was purchased, because the rental company would not let me add or delete a driver’s name. The unused passes that were purchased for Navigator will be credited and held for Navigator Conference in 2024.
Countywide Public Safety Radio System – Tower updates
ED Ford reported that she reached out to Sarcoxie Mayor Triplett in reference to the Sarcoxie tower site that they were supposed to discuss at the last City Council meeting. They are asking $10,000.00 for the land with an easement. ED Ford stated that she is waiting to see if Sarcoxie Rural Fire Department has property that we could use for free. ED Ford is waiting on answers from Motorola because they are saying that we would have to install a free-standing tower at the Sarcoxie Rural site because there is not enough land for a guidewire tower. The expense of a free-standing tower is too much money. The Board discussed the land purchase and agreed to allow April to attend a Sarcoxie City Council meeting and prepare a discussion about a contract.
ED Ford stated that she has spoken to several landowners in the 43/maple area, but nothing is working out. April mentioned that some landowners are wanting to combine land and put in an easement. April advised that she doesn’t think that this would be the best solution. We might have to put a free-standing tower at the Tri-Cities location. April suggested to the Board that we get a realtor involved. April advised the Board that we are still actively looking for land to purchase for the North tower.
Law Radio Plans/NexEdge Plans
ED Ford advised the Board that Law is up and running on MOSWIN. Steven went and completed the programming for Fire West. JCSO was going to pull the East tower and leave it off to see if this helps with the radio interference. Director Hawkins advised that somehow the tower is back online and unknown why. Hawkins stated that he spoke to Matt Stoller, and he knows that it is back online, but didn’t know why either. April advised that she will talk to the Sherriff and see what needs to be done. ED Ford advised the Board that she has a quote for FCC licenses that we need. We will need to amend the budget for $1,475.00 to purchase the licenses for frequency coordination.
Director Stammer motioned to approve the budget amendment of GL 60114 by $475.00 making the budget amount allowed $1,475.00 to purchase the radio frequency licenses. Director Dagnan seconded the motion. Vote: 7-0. The motion was adopted.
Office Support Clerk Madison’s advised the Board that nothing has changed, and there is no cause for any concern of mistreating the temporary policy. Madison advised the Board that if we do go to a 48/48-hour schedule then the overtime compensation would be less. April advised the Board that we will be having a full-time employee going part-time. The Board approved continuing the overtime compensation policy.
Parking Lot/Utilities/Tree Line/Fencing
ED Ford reported that utilities are ready for us to proceed. April advised the Board that Liberty Utilities own the lighting on our property, and they want to charge us every month for the 2 additional lights that we want to install. April suggested that we put in our own lights, and we maintain them. We would have Asbell install the lights during the parking lot expansion. The light poles would be a steal frame pole. We are waiting on a final cost from Asbell for the lights. We had an original quote of $23,000.00 for 3 lights, so the new quote should be less since we only need two.
Director Francis motioned to approve the budget amendment of $25,000.00 for the purchase/addition of the light poles. Director Stanley seconded the motion. Vote: 7-0. The motion was adopted.
Country Club Bank Pledge
Office Support Clerk Madison read the Country Club Pledge report to the Board.
Office Support Clerk Madison advised the Board that Southwest Missouri Bank security pledge, being held by Country Club Bank as of March 8th, 2023, with a face amount of $500,000.00 and a Par amount of $500,000.00.
Director Francis motioned to approve the Country Club Bank Pledge. Director Stanley seconded the motion. Vote: 7-0. The motion was adopted.
HVAC Problems – Budget Amendment
ED Ford advised the Board that we had Paschal Heating and Air come out and check our HVAC again. We have a thermostat that has went out and we will need to have it replaced. April requests that we amend the budget by $700.00 to cover the costs of the parts and labor.
Director Francis motioned to approve the budget amendment of GL 61415 Repair and maintenance HVAC by $700.00 to make the needed repairs. Director Stanley seconded the motion. Vote: 7-0. The motion was adopted.
Reimbursement from JCSO on Consoles
ED Ford advised the Board that she met with the Sheriff, and we overpaid for the radio consoles. When the Sheriff sent the paperwork for reimbursement, we didn’t realize it was amortized for a 5-year period. We will be reimbursed $52,285.00.
ED Ford advised that Carthage Police Department needs 5 more NetMotion licenses. We will need a budget amendment to purchase 5 more licenses for $650.00. We will invoice Carthage Police Department appropriately.
Director Francis motioned to approve the budget amendment of GL 60417 NetMotion Mobility by $650.00 to purchase the additional licenses. Director Stanley seconded the motion. Vote: 7-0. The motion was adopted.
ED Ford advised the Board that we need to use Priority Dispatch for our QAU refresher course. We also need help getting caught up on our EMD Q’s. $5,500.00 will give us two months of support for our q’s and help us get caught up. We no longer have a Quality Assurance Coordinator.
Director Francis motioned to approve the budget amendment by $5,500.00 to purchase and use QPR with Priority Dispatch. Director Stanley seconded the motion. Vote: 7-0. The motion was adopted.
At 12:50 p.m. Director Francis motioned to go into closed session for the purposes of discussing personnel records. Director Stanley seconded the motion. Vote: 7-0. The motion was adopted.
Vote: Harrison – In Favor
Wilson – In Favor
Dagnan – In Favor
Stammer – In Favor
Hawkins – In Favor
Francis – In Favor
Stanley – In Favor
At 1:00 p.m. Director Dagnan left the meeting.
At 1:03 p.m. Director Stammer motioned to come out of closed session. Director Stanley seconded the motion. Vote: 6-0. The motion was adopted.
Vote: Harrison – In Favor
Wilson – In Favor
Stammer – In Favor
Hawkins – In Favor
Francis – In Favor
Stanley – In Favor
At 1:03 p.m. Director Stammer motioned to adjourn. Director Stanley seconded the motion. Vote: 6-0. The motion was adopted. Meeting adjourned.
The next Board Meeting is scheduled for Tuesday, May 2nd, 2023, at 12:00 p.m.
On the________ day of ________________2023
I, James Harrison, Chairman ___________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the ________day of_________________2023
I, Dan Stanley, Secretary __________________________ attest the Jasper County Emergency Services Board Meeting Minutes for ___________________________. They have been reviewed and are accurate.